This is a Executive Assistant role with Australian Taxation Office based in Melbourne, VIC, AU Australian Taxation Office Role Seniority - mid level More about the Executive Assistant role at Australian Taxation Office We are seeking experienced, enthusiastic and professional Executive Assistants to provide executive and administrative support to our Second Commissioners and Deputy Commissioners. If you’re highly organised, an excellent communicator, and a great problem solver, this Executive Assistant role could be for you. As an Executive Assistant, you will work closely with the executive team. You’ll be a trusted adviser and your ability to build strong relationships, anticipate needs, and create a positive experience in every interaction will be key to your success. While flexible work arrangements may be considered, these roles are primarily office-based to support the dynamic and responsive nature of executive operations. You will be co-located with your senior executive and undertake a variety of tasks which will include: diary management: providing clear daily guidance on priority meetings, emails and actions escalating urgent matters for attention and response, and identifying issues that may impact priorities and delivery tracking high priority work to ensure deadlines are met scheduling of meetings and forward planning (including management of conflicts managing the flow of correspondence and documents, ensuring accuracy, confidentiality, and timeliness co-ordinating meetings and events (on site or virtual) including preparation of electronic and hard copy papers and providing secretariat support co-ordinating travel arrangements and itineraries, assisting with budget management, credit card acquittals, procurement and financial management tasks supporting teams across the business line or branch with administrative requirements e.g. ordering stationery, printing, and escorting visitors communicating with business partners and clients supporting and mentoring APS 4 Executive Assistants, sharing your knowledge to help build a supportive, high-performing business line The relationships you build, the experience you gain and the development opportunities you access will pave the way for career growth through: support from a dedicated relationship manager networking opportunities to create valuable professional connections contributing to engagement in the site, through support and participation in a range of workplace initiatives and events. These roles may be offered on an ongoing or non-ongoing basis in Box Hill (VIC), Brisbane CBD, Canberra, Melbourne CBD or Upper Mount Gravatt. A merit pool will be formed to fill future similar vacancies in this location. We embrace the strength of diversity – through our people and the perspectives they bring. We are committed to inclusive recruitment practices and encourage applications from people with disability or neurodivergence, Aboriginal and Torres Strait Islander peoples, and individuals from all backgrounds. Reasonable adjustments can be provided throughout the recruitment process. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Australian Taxation Office team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Managing diaries Coordinating meetings and events Supporting teams Key Strengths Diary management Communication skills Problem-solving Event coordination Financial management Mentoring A Final Note: This is a role with Australian Taxation Office not with Hatch.
