This is a Administrative Assistant role with William Buck based in Melbourne, VIC, AU William Buck Role Seniority - junior More about the Administrative Assistant role at William Buck At William Buck, we know that talent and growth go hand in hand. You should be valued for what you bring and respected for where you want to go. We’re big enough to offer interesting work and genuine career development, yet small enough that you’ll feel part of a team where your contributions are recognised, your voice is heard, and support is always close by. We’re more than just Accountants and Advisors — we aspire to create positive change in the lives of our clients and our people. Every individual who works with us is recognised for who they are and given the opportunity to progress in a way that fulfils both their talents and aspirations. William Buck people enjoy better careers because we care. It’s that simple. The Opportunity We are looking for a proactive and organised Part‑Time Admin Assistant to support our team and provide reliable backup reception coverage. This role is perfect for someone who enjoys variety, thrives on helping others, and takes pride in delivering exceptional service. You’ll be an important part of our people focused environment, helping ensure smooth day‑to‑day operations and a welcoming experience for clients and visitors. Your Responsibilities Provide professional backup reception support, including greeting visitors, answering calls and managing enquiries. Assist with general administrative duties such as filing, scanning, data entry and document preparation. Coordinate meeting room bookings and maintain shared office spaces. Support staff with administrative requests and basic system tasks. Manage incoming and outgoing mail and organise couriers. Assist with ordering office supplies and maintaining inventory. What We Are Looking For Previous experience in administration or reception (professional services experience highly regarded). Strong communication and interpersonal skills, with a friendly and welcoming approach. Excellent organisation skills with the ability to prioritise effectively. Proficiency in Microsoft Office and confidence learning new systems. A proactive mindset and willingness to assist wherever needed. Reliability, professionalism and a commitment to delivering outstanding service. The William Buck Difference Our commitment to your success extends beyond the role, with benefits designed to help you thrive. Comprehensive professional development including funded external study and memberships. Dedicated Career Care Coach to support your growth and progression. Regular social and team events including EOFY and Christmas parties, CSR opportunities, D&I events, and monthly activities. If this sounds like the right opportunity for you, we’d love to hear from you. At William Buck, we believe our differences make us stronger. We’re proud to be an equal opportunity employer and are committed to creating an inclusive, respectful and supportive workplace for all. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the William Buck team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Providing professional backup reception support Assisting with general administrative duties Coordinating meeting room bookings Key Strengths ️ Strong communication and interpersonal skills Excellent organisation skills Proficiency in Microsoft Office Previous experience in administration or reception Proactive mindset Reliability and professionalism A Final Note: This is a role with William Buck not with Hatch.
