Hybrid working Melbourne CBD office Career Progression We are currently seeking an experienced Project Administrator to join a high-performing team supporting a major telecommunications client. This role is ideal for someone with strong experience in high-volume invoice validation, data analysis, and stakeholder coordination within a fast-paced environment. About the Role Reporting to the Team Leader, you will play a key role in validating subcontractor and internal technician work orders, ensuring invoicing accuracy and compliance with contractual obligations. You will work closely with Finance and Commercial teams to support accounts payable processes and meet critical KPIs. Role Details Office located at Lonsdale Street, Melbourne CBD Minimum 2 days per week in the office (Monday & Tuesday, especially during training) Standard hours: 9:00am – 5:00pm $40 p/hr super & weekly pay Key Responsibilities Process and validate high volumes of work orders and invoices (60–100 per day) Validate invoices against supporting documentation and compliance artefacts Reconcile subcontractor statements and manage invoice status Investigate and resolve invoice discrepancies and queries Analyse data and support reporting requirements Achieve KPIs with a focus on 60-day invoicing targets Liaise with internal stakeholders and external vendors Support process improvements, documentation, and team training About You To be successful in this role, you will have: Proven experience in high-volume invoice processing and validation Strong attention to detail and analytical capability Experience reviewing work orders, timesheets, delivery records, and compliance documentation Ability to identify discrepancies and resolve issues efficiently Strong communication skills and stakeholder management experience The ability to work independently and collaboratively within a team Technical Skills & Experience Intermediate MS Excel skills (Pivot Tables, formulas including XLOOKUP, charts) Intermediate MS Office skills Experience with ERP systems such as Maximo, Novus, and/or SAP (highly regarded) Experience in telecommunications and/or finance environments preferred Diversity & Inclusion Connect People values the diverse experiences, talents, and cultures of their people and is committed to providing an inclusive, safe, and supportive workplace. Applications are encouraged from all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTQI individuals, women, veterans and their families, and people with disabilities. If you are a detail-oriented administrator who thrives in structured, high-volume environments and is looking for a long-term contract opportunity with potential extension, we encourage you to apply. Consultant Karl Ricketts Account Manager karl@connectpeople.com.au Reference number: V-79303 Profession:AdministrationAdministration Company: Connect People Date posted: 23rd Jan, 2026
