About MTPS Mullane Trenchless Pipeline Solutions (MTPS) is a specialist infrastructure rehabilitation company delivering advanced trenchless technologies across Australia. We are entering a strategic growth phase and expanding our national presence. To support this expansion, we are seeking a highly capable Executive Office & Growth Coordinator to work directly with the Directors. This role will commence part-time, with a structured pathway to full-time as responsibilities expand and growth initiatives progress. The Role This is not a traditional administrative position. This is a senior coordination role within the Executive Office, designed to: • Strengthen Director effectiveness • Drive structured forward planning • Support national growth initiatives • Coordinate supplier and procurement logistics • Improve internal systems and reporting You will work closely with the Directors in a high-trust, high-responsibility environment. Key Responsibilities Executive Office Support Manage and prioritise executive communications Maintain structured action registers and strategic initiative tracking Prepare executive presentations, reports and board documentation Coordinate planning meetings and ensure disciplined follow-through Assist Directors in maintaining accountability to growth objectives Growth & Expansion Coordination Support national market expansion initiatives Liaise with suppliers regarding orders, delivery schedules and compliance documentation Track purchase orders, freight movements and delivery timelines Maintain structured supplier and order tracking systems Procurement & Logistics Oversight Monitor international supplier shipments and freight progress Liaise with freight forwarders and customs brokers Maintain internal records of product arrivals and stock coordination Support inventory and warehouse reporting frameworks Systems & Process Improvement Improve document management and internal reporting systems Support implementation of structured workflows Assist in formalising SOPs and internal policies Identify opportunities to streamline administrative inefficiencies About You You are: • Highly organised and detail-oriented • Structured and proactive • Comfortable working directly with Directors • Capable of managing competing priorities • Calm, discreet and professional • Motivated by supporting business growth Essential Experience Senior executive or coordination experience Procurement or supplier liaison experience Strong Microsoft Office capability Experience preparing executive-level documentation Experience working in a growing SME environment Highly Regarded Exposure to freight coordination or international suppliers Background in infrastructure, construction, engineering or industrial sectors Experience supporting growth or expansion initiatives Employment Structure • Part-time (initially 3 days per week) • Office-based role • Structured probation period • Clear pathway to full-time employment Why Join MTPS? This is a high-impact role offering: • Direct involvement in company growth strategy • Meaningful responsibility from day one • Opportunity to shape internal systems • Long-term growth potential within a stable infrastructure business We are seeking someone who wants to grow with the company, not simply fill a role.
