Assistant Company Secretary ASX-Listed Financial Services Organisation | Sydney An opportunity to join a leading ASX-listed financial services organisation in an Assistant Company Secretary role, supporting a complex, regulated corporate group within a high-quality company secretarial function. Working closely with the Company Secretary and senior stakeholders, this role offers hands-on exposure to listed-entity compliance, Board and Committee processes and entity management. The position provides genuine scope for development over time. This role will suit an Assistant Company Secretary or company secretarial professional with 3 years’ experience who enjoys operating in regulated environments and is looking to deepen their ASX-listed experience. The role Key responsibilities will include: Supporting the Board, Committees and statutory compliance of the ASX-listed entity and a portfolio of regulated subsidiary entities Coordinating Board and Committee meetings, including agenda preparation, board papers and meeting logistics Drafting and maintaining accurate Board and Committee minutes, resolutions and action registers Managing statutory registers and corporate records across the group Preparing and lodging ASIC and ASX filings in accordance with statutory timeframes Assisting with continuous disclosure processes and ASX announcements Supporting entity management activities, including incorporations, restructures and deregistrations Advising internal stakeholders on approval processes and compliance requirements Contributing to process improvements across the company secretarial function About you 3 years’ experience in a company secretarial or corporate governance role Experience supporting an ASX-listed entity , ideally within financial services or another regulated sector Solid working knowledge of the Corporations Act, ASIC requirements and ASX Listing Rules Proven experience supporting Board and Committee processes, including agendas, papers and minutes Strong attention to detail with the ability to manage competing deadlines Confident communicator, comfortable engaging with senior internal stakeholders Hands-on experience using Diligent (Boards and/or Entities) or a comparable board management platform At TOM, we partner with a diverse range of organisations across Australia, from ASX-listed companies to privately owned and regulated businesses, to appoint high-quality Legal and Company Secretary talent. Please send your resume in confidence to Aislyn Jennings, Practice Lead - Legal & Governance at .
