Temporary full-time opportunity based in Milsons Point (3-month contract) Salary Packaging: Package up to $15,900 of your pre-tax income and boost your take-home pay Fitness Passport: Discounted access to gym and aquatic centres Hybrid role with work-from-home flexibility About us At Royal Rehab we’re redefining health and wellbeing. A leading charity with over 125 years of innovation in rehabilitation and community support services, we are committed to empowering individuals to achieve their health goals through evidence-based care and lifestyle medicine. Royal Rehab is renowned for our focus on research and innovation and sits uniquely as a provider of advanced rehabilitation and disability services including supported accommodation, private rehabilitation hospitals, a purpose-built resort for people with spinal cord injury and community services. We offer a vibrant, inclusive culture that values your expertise. About the role This is an exciting opportunity for a proactive Facilities & Fleet Administrator to step into a short-term contract and make an immediate impact. If you enjoy fast paced environments, variety in your day and taking ownership of essential operations, this role offers meaningful hands-on work from day one. Working closely with the Facilities & Fleet Coordinator, you will support the smooth running of facilities and vehicle fleet operations by coordinating maintenance, engaging contractors, maintaining asset and compliance records, processing invoices and supporting health and safety initiatives. You will also contribute to improving systems and processes to ensure workplaces and fleet operations are safe, compliant and operating at their best. Key responsibilities include: Coordinate day to day facilities operations, including office maintenance, repairs and contractor engagement. Assist with building access management, security passes, visitor management and meeting room setups. Monitor facilities inbox enquiries and action requests in a timely and professional manner. Support health & safety initiatives, including incident logging and compliance tasks. Maintain facilities documentation, asset registers and service records. Coordinate company vehicle bookings, allocations, repairs, servicing and maintenance. Manage vehicle onboarding/offboarding, inspections, cleaning and reporting damage. Monitor and manage fleet utilisation, fuel cards, registrations, tolls and insurance documentation. Support drivers with enquiries, accidents, breakdowns and replacement vehicle arrangements. Maintain accurate and up-to-date fleet records, logs and compliance reporting. Process invoices, purchase orders and vendor documentation. Support internal stakeholders with facilities and fleet queries. Contribute to continuous improvement of processes, policies and workflows. About you We seek a self-motivated and friendly individual with: Essential Criteria: Previous experience in facilities, fleet management, administration or a similar coordination role. Strong organisational skills with the ability to manage competing priorities. Excellent communication and customer service skills. High attention to detail and strong problem-solving abilities. Confidence using Microsoft Office and other digital systems (e.g., facility or fleet management software). Ability to work proactively, independently and as part of a team. Demonstrated ability to maintain confidentiality and handle sensitive information. Valid unrestricted NSW driver’s licence. Your Royal Rewards Salary Packaging: Lower your taxable income and increase your take-home pay Benefits: Fitness Passport available Maxxia Rewards: Enjoy a huge range of discounts through our salary packaging partner Career growth: Genuine career opportunities Work life balance: Flexible work arrangements Salary: Competitive remuneration Employee Assistance Program: Access to professional counselling and coaching for you and your immediate family Leadership: Supportive and experienced leadership team Culture: Friendly and close-knit team environment We know diversity makes Royal Rehab a great place to work, and we are committed to building an inclusive workplace culture that reflects the people we serve. We encourage applications from all members of our community, including Aboriginal and Torres Strait Islander peoples, LGBTIQA individuals, people with disability, and those from culturally and linguistically diverse backgrounds. If you require any adjustments to participate equitably in the recruitment process, or to support you in the workplace should you be successful, please let us know. We are committed to creating an inclusive and accessible environment where all individuals can thrive. What’s next If this sounds like the perfect role for you, address the essential criteria in your cover letter and APPLY NOW to start your journey with us! Please note, only applicants that address this essential criteria will be considered. Visit our Royal Rehab careers page for more information: www.Royalrehabgroup.com.au/careers/ The successful applicant will be required to provide and undergo pre-employment checks including but not limited to a current criminal record check, working with children check, employment history and referee checks. Vaccination against infectious diseases is strongly encouraged.
