Bid Systems Coordinator - Full Time Pymble, NSW Ready for your next opportunity? Busways’ is looking for a detail-driven and systems-minded Bid Systems Coordinator to support our bid team by managing document control, templates and AI-enabled tools to ensure high-quality, compliant tender submissions. What You’ll Be Doing: Maintain compliant document control and version accuracy across all bids. Manage tender document data rooms and document production process for EOIs, RFIs and tenders including formatting and editing. Maintain and apply bid templates and formatting standards consistently. Coordinate bid development and production requirements including printing, binding, packaging, and electronic uploads. Configure tender portals, SharePoint libraries, and AutogenAI workflows. Ensure submission logistics are completed accurately and on time. Create, capture and maintain bid knowledge, content, tools and assets. Support continuous improvement in bid systems and AI-enabled workflows. What You’ll Bring: Experience in administration, coordination, or document control in a professional services environment. Exposure to tendering or proposal environments, or similar deadline-driven, team-based work. Ability to manage competing deadlines calmly and accurately. Advanced Microsoft Word skills, including templates and formatting. Strong attention to detail and organisational discipline. Quick and curious learner with new technology and systems. Interest in AI and integrating AI to make workflows and deliverables more efficient and higher quality. Must be an Australian Citizen, Permanent Resident or have working rights in Australia. What We Offer You: At Busways, we don’t just transport people - we care about every part of the journey. You’ll be part of a supportive, collaborative team in a modern office environment with great benefits, including: Career growth opportunities Flexible work - up to two working from home days flexible start/finish times A supportive team culture with regular lunches and social events Employee Referral Program - generous cash bonuses Modern offices with communal kitchen, outdoor space, fresh fruit & quality coffee Free secure on-site parking Free staff shuttle from Central Coast & Blacktown Fitness Passport - discounted access to multiple fitness facilities Confidential support via Telus Health’s Employee Assistance Program Office Lunch Club - quality discounted meals made easy Who We Are: For over 80 years, Busways has proudly delivered reliable, safe, and high-quality bus services across NSW and South Australia. With a team of 2,800 people, we’re committed to ensuring every journey is a positive experience, transporting over 53 million passengers annually. How to Apply: Think this sounds like your perfect fit? Please apply via the Apply button. This ad will expire on 13/03/2026 . All applicants will receive an outcome via email. Please include the following in your application: A cover letter telling us who you are and why you’d be a great fit for this role! A current resume detailing your experience. Please Note: The successful applicant will be offered an initial 12 month fixed-term contract with the intention of then becoming a permanent employee. This is part of Busways hiring policy for all admin roles. Our rate of conversion to permanent positions is over 90%. Questions? Contact our Recruitment Team on 02 9497 1800 or recruitment@busways.com.au. Busways is an Equal Opportunity Employer. We encourage applications from all individuals, including Aboriginal and Torres Strait Islander peoples, and candidates from diverse backgrounds. No agency applications, please.
