Quality Assurance Administrator - Mascot, NSW Location: Mascot Airport Precinct, NSW Company: BGIS, Major Aviation Client Employment Type: Full-Time, Permanent, On-Site Salary: $80,000-$90,000 plus Superannuation We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging. About BGIS BGIS is a global leader in integrated facilities management, delivering thoughtful, sustainable, and high-quality solutions across complex environments. Our work across aviation, government, healthcare, and utilities has been recognised through industry accolades, including being an FMA Industry Award for Excellence 2025 Finalist and an RICS 2025 Property / Facilities Management Team of the Year Nominee, reflecting our strong focus on safety, collaboration, and continuous improvement. Purpose of the Role BGIS is seeking an experienced Quality Assurance Administrator to support assurance, audit close-out, and access coordination for a high-profile aviation precinct in Mascot. Reporting to the National Risk and Compliance Manager, you will play a critical role in managing client audit findings, coordinating evidence, and driving timely closure of actions while also supporting car park access applications through a client-approved workflow. This role suits someone who is highly organised, process-driven, and calm under pressure, with a strong attention to detail and the confidence to follow up stakeholders while maintaining professional relationships in a regulated, high-visibility environment. Key Responsibilities Audit & Assurance Coordination (approx. 50%) - Manage and maintain the audit findings register using Smartsheet - Coordinate actions across multiple stakeholders to ensure progress and timely updates - Gather, validate, and submit clear, audit-ready evidence - Prepare concise updates for governance meetings and reporting - Identify recurring themes and suggest practical improvements to reduce repeat findings Car Park Access Coordination (approx. 50%) - Manage end-to-end car park access applications via the client system - Maintain accurate, auditable records - Support onboarding/offboarding changes and stakeholder enquiries Education, Experience & Skills Essential: - Demonstrated experience managing a high-volume action register (audit, compliance, risk, or governance) - Strong digital system capability, ideally Smartsheet or similar workflow tools - Solid Excel and document control skills (naming conventions, version control, evidence filing) - Excellent written communication and attention to detail - Ability to work full-time on-site at Mascot Airport Precinct - Full working rights in Australia and willingness to complete ASIC/security clearance and drug & alcohol screening Desirable: - Experience supporting client audits or assurance processes - Exposure to aviation, airports, or other regulated environments - Experience with access control or parking approval workflows Workplace Flexibility This is a full-time, permanent, on-site role based at the Mascot Airport Precinct, working standard business hours, Monday to Friday. Why Join BGIS? Key Benefits Include: ✔ AFR Best Places to Work 2024 & 2025 ✔ FMA Industry Award for Excellence 2025 Finalist ✔ RICS 2025 Property / Facilities Management Team of the Year Nominee ✔ Endorsed by Work180 as an employer of choice for women ✔ Health and wellbeing programs including EAP ✔ Career development, internal mobility, and secondments ✔ 2 paid volunteer days annually ✔ Leadership development programs ✔ Service recognition awards ✔ Work180 Gender Sourcing Accreditation How to Apply If you are a highly organised, detail-focused administrator who thrives in structured, regulated environments, we would love to hear from you. BGIS is an equal opportunity employer and strongly encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ individuals, and people from culturally diverse backgrounds. Eligibility Applicants must have full working rights in Australia. A Police Check and Drug & Alcohol Screen will be required. Apply Now Be part of a workplace that values quality, safety, collaboration, and continuous improvement. Explore more opportunities at https://apac.bgis.com
