About the company: Our client is a leading Global Fund Manager, offering an exciting opportunity for an enthusiastic administration professional. In this role, you will collaborate closely with a dynamic and global team of assistants to provide comprehensive support to 15 stakeholders. Your responsibilities will include office management, diary management, coordinating travel arrangements, and organising meetings with precision and efficiency. Key Responsibilities: Coordinating and scheduling client meetings, including agenda preparation, circulation of materials, meeting logistics, meals/refreshments, and video/audio conference setup across global offices; Supporting global visitors and internal/external company events, including planning, catering, room setup, and post-event follow-up; Maintaining managers’ calendars, ensuring consistency across local and global schedules, and coordinating with assistants in other offices; Handling travel arrangements and hotel bookings in line with company policies, preparing itineraries, and managing ground transport; Processing expense reports, reimbursements, and maintaining accurate financial tracking, including invoicing and budgets; AND Performing general administrative duties, including filing, CRM data entry, document preparation, and other ad hoc support tasks as required. Technical Skills & Qualifications: 4 years of Office Management/Administrative experienc within the financial services industry; Highly organised with effective time management and attention to detail; Advanced proficiency in PowerPoint and other computer skills; Strong interpersonal communication and teamwork abilities; AND Proficiency with technological tools and ability to focus on specific goals. Ideal Candidate Profile: Thrives in a fast-paced, professional environment with shifting priorities; Commits to quality and attention to detail, meeting deadlines consistently; Maintains professionalism and adaptability in challenging situations; Strong commitment to teamwork and exceptional organisational skills; Manages stakeholders effectively through strong communication; AND Demonstrates innovation and an entrepreneurial spirit in problem-solving. If you are interested in learning more about this position, please contact Paris Deligianis at Kaizen Recruitment on 0412 123 587 / paris@kaizenrecruitment.com.au, alternatively apply via the attached email link. SCR-paris-deligianis- 1
