Description The Meetinghouse Facilities Department (MFD) is seeking a well-organized, customer- focused individual for the role of Administrative Assistant, supporting the NSW North Facility Management Group. This role is an integral part of the facilities management group in providing support services to the team and customers. This is a fixed-term full-time position to cover a 12-month maternity leave approximately from April 2026. This position reports to the Facilities Manager. Responsibilities Prepare purchase orders, process and tracking invoices, and prepare financial reports Under the direction of the Facilities Manager, track all materials and services, and communicate frequently with vendors and contractors Support the Facilities Manager by regularly monitoring the expenditures, budgets and account reconciliation to ensure all expenses align with the approved budgets Review operational plans and correspondence Other office and administrative duties as assigned by the Facilities Manager Qualifications Two (2) years post high school education with basic business accounting skills Three (3) years of office administration experience with strong organizational skills (experience working in a technical team will be highly regarded) Experience in budget monitoring, expense recording and reporting with attention to detail Experience in providing exceptional customer service Excellent communication skills (verbal and written) Experience in training and teaching administration processes and systems to others Proficient computer skills, particularly in the use of Microsoft Office products (Excel, Word, PowerPoint, Outlook), with the ability to learn new computer applications Adaptable, able to work under pressure, and thrive in a team environment Please note that only candidates who have legal work eligibility to hold employment in Australia should apply.
