Description Live and work in a culture rich location minutes from the Murray River, just a short drive to one of Victoria’s best wine regions and with the ski fields so close you will be zooming down the mountains in under two hours. Our employee benefits include professional development and flexible working conditions. Our conditions of employment support equal opportunities and an ethical, diverse, and inclusive workplace. We also recognise and value your priorities beyond work. It’s important to us that you have a sustainable work–life balance, so we offer flexible working arrangements, a nine-day fortnight (full-time staff) and a range of leave options and support programs. AlburyCity is committed to being a child safe organisation by creating cultures, adopting strategies and taking action to empower children. We work hard to keep them safe from harm because child safety is everyone’s responsibility. DIRECTORATE: Business, Growth & Community CLASSIFICATION: Grade C SALARY: A base hourly rate of $35.44 with competency-based increments up to $41.11 per hour 12% employer contribution to superannuation REPORTING TO: Supervisor Financial Accountant EMPLOYMENT TYPE: Temporary Part Time - up to 6 months THE POSITION: To deliver Council's key Accounts Payable (AP) processes within the Procure‑to‑Pay (P2P) framework, ensuring timely, accurate and compliant processing of creditor transactions, invoice intake, digital workflow management, supplier maintenance, and completion of financial and system reconciliations. The role also includes invoice scanning validation, workflow distribution and inbox monitoring, as well as preparing and completing Council’s scheduled payment run processes. Responsibilities KEY RESPONSIBILITIES: Allocation and distribution of all creditor invoices across the organisation for authorisation in a timely manner in accordance with Council's terms & conditions. Respond and monitor enquiries from internal and external customers that require attention. Ensure that invoices are reviewed, corrected as required, and flow through the payment systems correctly. Maintain, update, and create vendor master records - including setting up new suppliers to ensure accuracy, compliance and integrity of the Financial Management System. Filing of creditor and other relevant documentation in line with policies and procedures. Manage and administer Council's Petty Cash processes. Be the first point of contact for Payment enquires from external stakeholders. Provide assurance and verification over costing data prior to entry into Council's Financial Management System. Prepare and complete Council's weekly payment run process and undertake additional pay runs as required to meet operational or compliance needs. Assist internal and external audits by preparing and providing invoices and documentation. Enter and process supplier credit notes in accordance with Council’s financial procedures. Validate invoices into the digital workflow system, ensuring accuracy, correct coding and compliance with Council procedures. Provide guidance to staff on invoice submission and compliance with procurement policies. Identify opportunities for continual improvement in AP processes as well as the broader Financial Management Team. Undertake month end processes, including General Ledger reconciliation for Accounts Payable control accounts. Perform other tasks or duties as directed by the Supervisor which are within the limits of the employee's skill, competence and training. Observe requirements of the WHS Legislation, relevant to the job and adhere to AlburyCity Policies and Procedures regarding WHS. Observe appropriate AlburyCity Policies and Procedures regarding day to day operations including Equal Employment Opportunity policies, AlburyCity's Dress Code and Standards Policy and AlburyCity's Code of Conduct. Qualifications KEY RELATIONSHIPS: Internal Our People External Our Community Supply customers Contractors EMPLOYMENT CONDITIONS: Based on a 35 hour week, working a minimum of 28 hours per week, with actual days and times being to be negotiated with the supervisor. Additional hours up to 35 hours per week may be worked by agreement, and this will be paid at the ordinary rate of pay. This position may involve work outside normal working hours. Additional hours over the standard 35 hours will attract a time in lieu arrangement or payment of overtime rates as agreed in advance with your supervisor. This position does not require you to wear a compulsory uniform, however you must follow the dress code requirements within the AlburyCity’s Our People Dress Code Standards. Our People are required to present a smart and professional image to the public at all times including when in public and when working remotely. This position involves working in a predominantly indoor environment and using a computer is considered a core component of the role. There may be occasional visits to other work locations. The position requires an average level of aerobic and physical fitness to undertake occasional physical activities, including manual handling tasks as part of a normal working environment. A medical declaration will be required to be completed prior to commencement. This position requires evidence of a current Australian National Police Check. This position is subject to alcohol and other drug testing. This position is located at the AlburyCity Administration Building, 553 Kiewa Street, Albury with occasional visits to external sites/depots as required. ESSENTIAL CRITERIA: Competition of HSC (Year 12) or equivalent EXPERIENCE Relevant experience working in a financial environment SPECIALIST KNOWLEDGE AND SKILLS: A thorough understanding and competence in the following area: Accounts Payable Reconciliation's Data Entry Records Management High level of computer literacy in the use of a variety of software applications including accounting software packages and MS Office Suite
