Mirvac is a brand that creates and curates better experiences. We are more than developers or builders – we are visionaries, and our ability to see the world differently drives us to be bold, embrace innovation and diversity, and lead with optimism. As creators of positive change, we see each new project as an opportunity to leave a lasting legacy, delivering enduring value for all Australians. We focus on sustainability, innovation, and shared value, to return benefits to our customers, partners, investors, and communities. Join us as we work towards building the imagine nation. Our opportunity We have an opportunity for a Senior Associate, Non-Executive Directors Board Liaison to join our Sydney team. You will act as the primary interface between the Boards of Non-executive Directors and other senior stakeholders. This role is essential to the success of the team, driving all underlying operating procedures that ensure smooth and efficient Board meeting processes. By managing the flow of information and coordinating all aspects of Board and Board Committee meetings, the Senior Associate, Board Liaison ensures that meetings are managed seamlessly and maintains a high standard of professionalism and accuracy. Your responsibilities will include: Professionally, confidentially and accurately managing the end-to-end processes for all Board meetings of Mirvac Group (ASX-listed) and Mirvac Funds Management Australia Limited (trustee and AFSL holder), including: Proactively liaising internally and externally to collate and distribute Board and Board Committee papers - preparing agendas, run sheets, resolution and minutes templates, and action summaries in accordance with our operating procedures and timelines to ensure Board deadlines are met Extensive diary co-ordination with senior management and Directors and arranging of online and physical meetings - managing calendar invitations, meeting room bookings, audio-visual arrangements, transport, accommodation, catering and guest attendances Professionally and promptly communicating with Non-Executive Directors on a regular basis regarding the delivery of Board and Board Committee papers, their attendance at meetings and other Board related events - creating travel itineraries, booking travel and accommodation, managing expense reimbursements Preparing draft Board and Committee meeting reports and presentations on behalf of the Group Company Secretary and Deputy Group Company Secretary Supporting the relevant Secretary during meetings to ensure the smooth running of agenda items, including coordinating presenter attendance, and monitoring and follow up of actions Leading the co-ordination of Non-Executive Director briefings, training or education sessions, site tours, inductions and onboarding programs, and Updating and maintaining the accuracy of the relevant Board registers, including the resolution and education registers, formal corporate records, and attending to document management and filing for the relevant Boards and Board Committees, ensuring this is done in accordance with internal timelines and processes Independently championing and driving continuous process improvements for the delivery of services to Mirvac’s Boards and Committees, including the tracking and reporting of improvement success Ownership of our internal operating procedures for efficient Board and Board Committee meeting scheduling, agenda planning, paper distribution, record keeping, and annual workplans Managing and maintaining the digital tools used by the Secretariat team relating to Board and Board Committee meetings including our centralised Board Meetings calendar, agenda portal and Board paper portal Leveraging AI and technology platforms to streamline Board meeting processes and ensure accuracy and efficiency, and Ensures compliance with internal operating procedures, Group policies, and relevant legal requirements. Independently staying informed of current business issues affecting the Secretariat team and Mirvac more broadly Supporting the Group Company Secretary to build and maintain a collaborative, engaged and high performing team Role modelling a strong team player culture and positive brand for the Secretariat team, and Providing professional, confidential, accurate and timely support to our Boards and internal customers and proactively responding to their feedback. Your point of difference Demonstrated success in a similar role at a mid/large publicly listed company including independently liaising with Non-executive Directors, with at least 3-5 years’ experience Ability to juggle multiple deliverables and competing priorities to meet tight deadlines with a high level of accuracy Excellent time management, planning and organisational skills and prior experience with extensive diary and calendar management for senior leaders Strong communication and business writing skills, and an ability to use sound judgement to liaise confidently and professionally with senior stakeholders Proficiency in driving operational efficiency and continuous improvement including with software platforms and AI A demonstrated understanding of the legal and governance frameworks relevant to the role. Qualifications in Business, Law (or similar) and/or Governance Institute of Australia membership will be highly regarded, and Intermediate or advanced skills in Microsoft Office, Excel, PowerPoint, SharePoint and Co-Pilot Prior experience using Diligent Entities, Diligent Boards (or similar) is preferred. All of these attributes are preferred, if you think you may be the right fit for the role please still apply.
