Are you passionate about information management, have project management experience and want to make a strategic impact? If so, join our team as an Information and Records Projects Coordinator! This exciting ongoing hybrid role within the Information Management Section at The Administrative Review Tribunal can be located in Brisbane, Melbourne or Sydney. About the opportunity Our Information Management team is looking to strengthen its capability and innovation across the organisation. We've already laid strong foundations with an Information Governance Framework, a new Information Management Policy, and interactive learning modules to empower staff with knowledge and skills. To support this program, we are seeking an Information and Records Projects Coordinator to join us in helping to transform how the Tribunal manages and leverages its information. The successful candidate will be required to develop, implement, and manage strategic initiatives that enhance capability, foster positive change, and address gaps and risks, ensuring the Tribunal meets its obligations with confidence. You will work closely with Information Management leaders to deliver projects that make a lasting impact. Our Information and Records Management Team is a group of five professionals based in Melbourne, Sydney, and Canberra, supporting all Tribunal offices nationwide. We embrace flexibility, offering a blend of remote and office-based work to suit your needs. About the Tribunal: The Administrative Review Tribunal plays a crucial role in the Australian legal landscape, providing a process for individuals and organisations to seek an independent review of decisions made under a wide range of Commonwealth laws. We believe in providing our employees with a work environment that is supportive and rewarding. Our culture is one that welcomes all and we embrace flexibility and diversity. We believe our people are our most valuable asset and we work to support the skills, knowledge and capability of our staff. You can learn more about the Tribunal on our website. What we offer: We believe the little extras can make a big difference in supporting your success and some of our great incentives include: flexible working options, including flexitime and remote working to support you with your commitments outside of work competitive salary including generous superannuation employer contribution of 15.4% salary packaging options supportive career development opportunities access to holistic health and wellbeing programs including Fitness Passport which provides discount to 350 gyms, free annual influenza vaccinations and free eye tests generous leave allowances including Christmas to New Year office closure with no deduction from your leave balance and options to purchase leave Employee Assistance Program for you and your family positive and inclusive culture Read our Enterprise Agreement for more information about our terms and conditions of employment. The key duties of the position include Project Management: Coordinate strategic Information Management initiatives and projects, including planning, documentation, implementation, and monitoring. Research, review, and analyse data, reports, websites, and other relevant material to inform the development of Information Management strategy initiatives and projects. Report on progress, milestones, and risks, and proactively identify solutions to challenges/issues Communication: Provide secretariat support to committees and expert groups, including preparing correspondence, meeting papers, presentations, briefing notes, and minutes for diverse audiences, along with other administrative tasks. Stakeholder engagement: Build and maintain strong, productive relationships with internal stakeholders by providing expert advice and guidance to members, registrars, and staff. Champion a culture of user centred services within the team and serve as the escalation point for complex member and staff interactions. Reporting: Contribute to reports for the Tribunal's Senior Management Committee (SMC), parliament, the National Archives of Australia (NAA), and other Australian Government data collections, including the NAA's Check-up Survey. Participate in internal audits of the Tribunal's information and records management practices. Analyse and recommend improvements to operational and statistical reports related to information and records management. Team support: Contribute to Information and Records Management team planning, reporting, and achievement of outcomes as required. Support IM section projects as directed. Assist in monitoring and responding to requests for help. About you: Working under limited direction you will be a dynamic, proactive and committed information management professional with project management experience who thrives on delivering strategic initiatives that make a real difference. To be successful you will have: Proven ability to lead the planning and management of multiple initiatives and projects, setting, objectives, timelines, and deadlines, while prioritising tasks and allocating resources to ensure successful delivery. Extensive knowledge of government information management legislation, policies, and standards, and their application within Commonwealth agencies. Demonstrated experience with information and records management systems, such as SharePoint or EDRMS, and proficiency in using the Microsoft Office suite, including Copilot, to perform digital administrative tasks that support projects. Demonstrated research and analytical skills, combined with sound judgment to address project and information management challenges to initiate and drive change to improve the quality and efficiency of services. Highly developed interpersonal and communication skills to build and manage complex relationships with internal stakeholders and engage effectively with the Tribunal's diverse members and staff, including the ability to tailor your approach to different audiences and clearly explain technical and complex information.
