Group and Team: Office of the Lord Mayor Location: Town Hall Employment status: Permanent, Full-time Classification: Municipal Officer Level 2 Agreement: Hobart City Council Enterprise Agreeme nt 2024 Salary range: $74,667 to $88,304 per annum 13.5% superannuation. Enjoy City of Hobart Employee Benefits. Permanent full-time role with competitive salary. Flexible working arrangements of a 9-day fortnight. About the role This role contributes to the success of the City by providing administrative services and the coordination of Civic events in the Office of the Lord Mayor. Role accountabilities include: Manage the Lord Mayor’s schedule : Arrange meetings, briefings, site visits, accept invitations, and schedule Council engagements. Ensure briefing materials are received and distributed. Provide administrative support: Prepare simple correspondence, agendas, meeting notes, PowerPoint presentations, and other documents. Organise travel arrangements: Handle all travel logistics for the Lord Mayor. Liaise with Elected Members: When representing the Lord Mayor at a range of events. Coordinate Lord Mayor events: Receptions, functions and the annual Town Hall ANZAC Day dignitary morning tea. Learn more about the role in the position description: Executive Assistant and Civics Coordinator PD About you Are you an organised and dynamic professional with a passion for civic engagement? We are inviting expressions of interest for the role of Executive Assistant and Civic Coordinator. In this position, you will provide administrative support to the Office of the Lord Mayor while coordinating Lord Mayoral events and initiatives. Your exceptional organisational skills , attention to detail , and ability to manage multiple tasks will be key to your success . You will also play a crucial role in fostering community relationships and ensuring the smooth execution of civic programs within the Office of the Lord Mayor. The below are the essentials for the role: Certificate IV or Diploma in Business Management, Public Sector Administration or similar; Experience in the delivery of quality administrative support to a range of stakeholders; and Current valid Driver Licence. About us The City of Hobart offers something for everyone, with connections between nature, history, culture, businesses and each other. We are proud to provide a range of services and facilities that support the wellbeing, safety and participation of the community as well as continuously look to improve and embrace new approaches to achieve better outcomes for all. With an industrious and diversified economy, wherever your skills, talents and passions lie, we can offer you the opportunity to have a rewarding career with ongoing learning and development opportunities. We recognise contributions to our workforce and offer: Above Award wages and Employer Superannuation at 13.5% with salary sacrifice options. Flexible work arrangements including the option to apply for a nine-day fortnight. A wide range of leave entitlements. Health and Wellness programs, including onsite gyms. Discounted membership at Doone Kennedy Hobart Aquatic Centre . Ability to purchase additional leave after 12 months of service. An Employee Assistance Program that offers onsite visits. Corporate Health Plan discounts with BUPA, St. Lukes and Medibank. Learn more about what the City of Hobart can offer you . The City of Hobart is committed to building an inclusive community and workplace. As an equal opportunity employer, we encourage applications from people of all backgrounds, abilities, ages and identities. City of Hobart has a strong commitment to health and safety. Appointment will be subject to satisfactory pre-employment background checks. These will include reference checks, verification of qualifications, National Criminal History record check, and Medical Assessment including drug and alcohol testing. Learn more about our vision, mission and values . How to apply If you're passionate about 'our beautiful City' a nd ready to take on a role that challenges and rewards, we’d love to hear from you. Apply today! If you require any further information specific to this role please contact Kerry Baker, Executive Officer - Lord Mayor, on 03 6238 2702 or email kerry.baker@hobartcity.com.au All applications must be made in the online portal , and you can save your application as you progress through the stages until you submit your final application. If you have any issues with submitting your application, please email details of the issue to recruitment@hobartcity.com.au . Please note that we do not accept applications via email or after the position has closed so if you have issues submitting your application, please contact us prior to the closing time. Applications close 11:59 pm Sunday 1 February, 2026. Before you begin You will need to read the position description prior to commencing your application as you will be required to address the key duties, skills and knowledge for this role in 600 words or less. Please ensure you have copies of your current resume and relevant qualification/s ready to attach at the end of your application. To protect privacy and prevent fraud , do not upload or email personal documents such as Driver’s licences, passports, or personal tax and superannuation details. Instead: Applicants are required to declare they hold the required documentation/licence, and Originals will be sighted by People and Culture on the first day of work as a condition of employment. Selection process Candidates are initially selected for interview based on the details provided in their application. The City of Hobart assesses all applications based on merit. Positions are filled, based on how well the successful candidate meets the requirements of the position. Learn more about the selection process on our website .
