Description At AustralianSuper, we truly care about our colleagues. We know work and life are intertwined. That’s why we support the diverse needs of everyone and have policies that enable us all to thrive and be truly flexible. We ensure diversity is celebrated for the opportunity it provides us all to learn and grow and deliver better outcomes for members. We are dedicated to building a high-performance environment underpinned by a strong risk culture, ensuring we deliver the best outcomes for our members. Your New Role The Team Coordinator, Finance provides professional administrative support to the Heads Of Departments and the Finance domain. Reporting to the Executive Assistant, Finance, you will ensure that all administrative matters are managed effectively and facilitate the smooth running of the team. Key responsibilities include; Assisting with managing calendars of Heads of Departments in Finance Organising and assisting with team meetings (creating agendas, ordering catering, booking spaces/rooms) Maintaining Microsoft Teams Channels, SharePoint Sites and the Intranet to ensure that important documents, forms and news items are updated in a timely manner Assisting with agenda preparation for weekly/monthly and quarterly team meetings Booking interstate travel for our interstate colleagues Assist with Quarterly meetings where required Assisting in the preparation, formatting, and collation of papers/reports for department and fund-wide meetings and committees Keeping track of team deliverables to ensure that deadlines are met Assist with monthly Finance social engagements i.e. morning teas, booking offsite social gatherings Process Monthly expenses and assist with payment of invoices and PO’s Assist with new starters and onboarding and playing a key role in driving culture. What You’ll Need Previous experience in a similar role with PA/EA experience being highly advantageous Experience in managing calendars and administrative assistance to leadership teams The ability to manage time effectively, coordinate tasks, set priorities, problem solve and operate independently Excellent interpersonal skills and the ability to build positive working relationships with a range of people at all levels A demonstrated ability to work under pressure, setting and managing multiple conflicting priorities within specified time frames Exceptional attention to detail Sharepoint management and navigation proficiency highly advantageous Life at AustralianSuper AustralianSuper is committed to colleague development, and we support our people with ongoing learning, coaching and training, as well as career opportunities across our expanding global organisation. We offer generous leave entitlements and promote a blended working environment in which all roles can flex, and we’re happy to discuss what this looks like for you. We cultivate a workplace that champions safety, respect, inclusiveness and diversity. We are committed to supporting our diverse workforce in a way that is inclusive and embraces diversity in all its forms. If you require any reasonable adjustments to the recruitment process or the role, please let our recruitment team know. What’s Next Apply now, if you share our values of Energy, Integrity, Generosity of Spirit and Excellent Outcomes and would like the opportunity to work in a challenging, growing and rapidly evolving team to deliver outstanding results. Australian or New Zealand citizenship or Australian permanent residency status is required. https://www.australiansuper.com/careers/candidate-privacy-notice Agencies please note: this vacancy is being managed directly by AustralianSuper’s Talent Acquisition team. We will contact our preferred agency partners should we require additional support. Thank you.
