The City of Port Lincoln is seeking a Procurement and Project Support Officer to play a key role in supporting the procurement and delivery of goods, services, and infrastructure, and assisting with the delivery of projects. What does this Position do? The Procurement and Project Support Officer ensures efficient project delivery through standardised processes, robust procurement and contract administration, while supporting project activities and compliance across council initiatives. Key Objectives Support Standardised Processes and Procedures Assist the Manager Grants and Projects and Project Manager with the preparation and maintenance of documented processes, templates and guidelines for project delivery, including procurement, contracts and documentation workflows, in accordance with established Council procedures. (Level 3) Provide procedural information and access to approved resources to support staff in following standardised procedures, and refer procedural questions or issues to the Managers as required Undertake routine checks and record feedback on the use of standardised procedures, escalating identified issues or improvement opportunities to the Managers for consideration. Act as an initial administrative contact point for staff queries relating to standardised processes, and refer identified issues to the Managers where clarification or direction is required. Support Procurement, Tendering, and Contract Management Provide administrative support to procurement and RFx processes (e.g. EOI, RFQ, RFI), including document preparation, collation, distribution and record keeping, in accordance with Council policies and procedures. Assist with the preparation and processing of contract documentation, including maintaining records and registers, under the direction of the Managers and in accordance with approved contract templates. Maintain administrative records relating to contracts, including filing and updating registers for contract documentation and securities, and refer matters requiring assessment or action to the Managers as required. Support Project Delivery and Milestones Provide administrative support to Managers by assisting with the collation of project information and updating records to reflect progress against agreed milestones, as directed. Maintain project and grant records by updating registers with key dates, submissions, reporting requirements and funding milestones, based on information provided by Managers Provide administrative support to project activities, including recording and preparation of meeting minutes, coordination of contractors and consultants, and creation of other project documentation as required. Process financial documentation related to project activities, including raising purchase orders, processing invoices and progress claims, and updating financial records, in accordance with delegations and established procedures. General Duties Provide support to the Manager Grants and Projects, Project Manager and other resources within the Environment and Infrastructure Team Uphold and promote Council values, including inclusivity, sustainability, and community well-being, in all aspects of the role. Workplace Reporting of incidents, near miss, injuries, property damage and identified hazards. Any other responsibilities in line with the position as assigned by the Supervisor and/or Pt Lincoln City Council. Essential Qualifications, Experience, Knowledge & Skills Qualifications or relevant experience (minimum 2 years) in administration (project or procurement experience highly regarded), or a related field, or working towards completing studies. Proficiency in general office and administrative software (Microsoft Office). Good communication skills, both written and verbal, with the ability to interact with diverse stakeholders, including the ability to explain policy to the public and/or others and reconciling different points of view. Strong organisational skills, with the ability to prioritise tasks and manage competing demands effectively. Highly regarded but not essential Qualifications, Experience, Knowledge & Skills Experience in procurement, working to established policies and an understanding of probity requirements Project Coordination / Management experience and / or qualifications Knowledge of local government operations and compliance requirements is an advantage. Experience in administering projects, and tendering activity support within established processes. Key performance indicators Procurement & Project Activity Oversight – Maintain a comprehensive and up-to-date register of procurement and project activities to ensure transparency and facilitate timely reporting across the lifecycle of these activities. Contract Administration and Monitoring – Ensure accurate tracking and visibility of contract status, including securities such as bank guarantees and retentions, through the maintenance of a live contract register containing all relevant data. Applications close 5:00pm, Tuesday 3rd February 2026.
