Location Sydney - 10 Carrington Street, Level 19 Our Company At Brookfield Properties, the foundation of our success is firmly rooted in our people. Our company is comprised of experts across a range of specialties who share a goal of ensuring our properties are continuously evolving to meet the needs of our communities and stakeholders. To meet this goal, we hire visionary, entrepreneurial talent who help us innovate and enhance our business. We build collaborative teams who value integrity, creativity and diversity. Our teams operate an iconic portfolio of irreplaceable properties within the world’s most dynamic markets. As one of the largest real estate services companies, we provide management and development expertise exclusively for properties owned by Brookfield Asset Management. Job Description We are seeking an experienced Associate, Legal - Corporate Secretary to join our Sydney based team on a full-time, permanent basis. This person will be supporting the Corporate Secretary in delivering the corporate governance functions of Brookfield Australia’s Real Estate business (including supporting transactions and corporate actions on an active portfolio of companies and trusts) in compliance with legal and regulatory requirements. This role also ensures administration processes are accurately and carefully followed to achieve desired outcomes. Reporting to the Senior Vice President, Corporate Secretary, you’ll be joining a national team of enthusiastic and driven individuals who strive for continuous improvement. This position will suit a proactive and professional individual with a minimum 5 years' company secretarial experience. What will you be responsible for? Providing corporate governance services for the Brookfield Real Estate business in a highly transactional and commercial environment, including but not limited to: • Drafting and circulating resolutions including incorporations, capitalisations and distributions • Maintaining accurate and up to date corporate registers through Diligent Entities, SharePoint and physical statutory records • Coordinating and managing subsidiary and/or JV Board/Committee meetings and notifications, liaising with the wider business to collate agendas and board papers • Timely production of skeleton or draft minutes following meetings • Ensuring compliance with corporate regulatory matters, including ASIC, APRA, and AFCA lodgements • Assist in driving and advising on corporate governance requirements within various projects • Continuous improvement of internal approval processes and influencing/educating internal stakeholders re same • Support the maintenance of Corporate Structure Charts for the Australian Real Estate business • Respond to ad hoc requests from the wider business for information maintained by the company secretarial team, including internal tax and finance projects, and legal transactions • Other ad hoc projects and duties as required What experience and qualifications will you possess? • Minimum 5 years’ hands on company secretarial experience (working within large organisation structure preferred). • In depth experience with an electronic entity management system (Diligent Entities, Diligent Boards and iManage preferred but not essential). • Tertiary qualifications in law, finance or other relevant degree (Graduate Diploma in Applied Corporate Governance or equivalent qualification preferred) What skills and qualities do you have? Strong understanding of complex and growing organisational structures and types of legal entities including companies, trusts and LPs Excellent technical skill in managing corporate actions including incorporations, distributions, capitalisations, change of share structure, and board composition changes, including: o Managing the recording of corporate actions in an electronic entity management system (ideally Diligent Entities) o Strong drafting skills preparing circular resolutions to implement corporate actions o Sound knowledge of Corporations Act and regulatory requirements for corporate actions o Experience of the above in the context of trusts and/or partnerships • Experience in preparing board agendas, attending board meetings, and producing minutes • Good understanding of AFSL requirements (preferred) • Meticulous attention to detail • Excellent written and verbal communication skills – ability to adapt to different audiences and maintain professional relationships with various stakeholders both internally and externally • Ability to: o perform in a fast-paced environment o prioritise tasks and identify competing work deadlines o take ownership and accountability for tasks o maintain confidentiality at all times o build strong working relationships o interpret, understand, and implement internal processes; and o work independently • Team-oriented; excellent interpersonal skills and ability to develop collaborative relationships at all levels in the organization Why work for us? We develop, operate, and manage more than 900 properties and 330 million square feet of real estate across the globe. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day. Brookfield Properties is an equal opportunities employer and a values-driven organisation. We emphasise an inclusive, transparent work environment with collaboration and work/life balance at the forefront. We believe that performance is synonymous with advancement. That’s why we reward top-tier work by promoting from within. Thanks to helpful tools and resources including biannual reviews, internal job boards, referral programs, and the ability to relocate across our offices, we ensure that our employees have ample opportunities to grow … and build their career with us. What is on offer? Competitive salary, performance bonuses and benefits which are benchmarked annually Company paid Salary Continuance Insurance (Income Protection), so employees feel protected financially in the event of serious illness/injury. As part of our wellbeing offering, all employees are eligible for a reimbursement of certain costs associated with keeping fit and active whether that be by attending a gym class or buying equipment for their home gym. We also offer company sponsored wellness checks which run to a yearly calendar. Free employee assistance program (EAP) available to all employees and their family members. We value our people and want them to grow and develop aligned with our ‘promote within’ culture. We provide our people with a variety of professional development opportunities and a Professional Development Program which supports them to achieve their potential. Leave policies that support our people and their families through different life stages including parental leave where we offer 20 weeks of pay, and superannuation paid on paid and unpaid portions to our primary carers, in addition to other benefits. As part of Brookfield Properties ESG strategy, we actively encourage our employees to give back to the community via our Workplace Giving program which matches employee donations to selected charities. We also encourage employees to volunteer their time to assist our community partners. To encourage collaboration and growth, we also provide a number of Employee Networks including our Brookfield Women’s Network, bNext – for those early in their careers – and Brookfield Cares, for community support and giveback. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
