This is a Executive Services Officer - Metropolitan South Region role with Queensland Department of Education based in Brisbane, QLD, AU Queensland Department of Education Role Seniority - mid level More about the Executive Services Officer - Metropolitan South Region role at Queensland Department of Education The Metropolitan South Region is seeking an Executive Services Officer to join our team. In this role, you will support the operations of the regional office by preparing, coordinating, and disseminating relevant information. You will also liaise with a diverse range of departmental clients and community organizations, specifically related to the function of the role. If you are ready to contribute to a dynamic and impactful team, apply now! About The Department Working for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and innovation. Be part of an environment that respects professionalism and diversity, offers training and development opportunities and embraces flexible careers and work-life balance. Find out more about working with us . Your Responsibilities As the Executive Services Officer, your responsibilities will include, but are not limited to: Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls. Take minutes of meetings and distribute to attendees, coordinate room bookings, functions and events, and organise and provide support to conferences. Coordinate and organise travel and accommodation. Provide advice regarding office administrative procedures, provide word processing services and produce advanced desktop published documents. Undertake work across a broad range of regional services activities to support the region and schools which may include the administration of ordering and payment procedures. Use spreadsheets and databases and assist in the preparation of communication material, spreadsheets, reports, submissions, briefing material and correspondence on a range of issues. Maintain an efficient filing system of correspondence, expenditure and records and monitor the flow of correspondence. Coordinate and disseminate information to office personnel, and coordinate and manage records management activities. Maintain high level information and communication technology skills, including skills in Microsoft Word, Outlook and Excel, with an emphasis on efficiency and accuracy. Liaise with officers at all levels of the department, schools, other government agencies, educational institutions and organisations, the private sector and community representatives. Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position. Interested? To Apply Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history). Attach a written statement (2-page maximum) in response to the attached role description. We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted. Occupational group Education & Training Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Queensland Department of Education team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Scheduling appointments Coordinating events Maintaining records Key Strengths Information and communication technology skills Organizational skills ️ Communication skills ️ Administrative skills Event coordination skills Report writing skills A Final Note: This is a role with Queensland Department of Education not with Hatch.
