An APS5 Executive Assistants (EA) report to a First Assistant Secretary (SESB2 FAS) or an Executive Officer (EL1 EO) and may be located in any of the national offices across Australia. The successful applicant will work under their FAS's direction and be responsible for the delivery of timely, efficient and effective high-level administration and executive support. The EA will manage front-of-office functions in a high-volume environment, including managing diaries, appointments, organising meetings, workflow, and correspondence, collating documentation, secretariat functions to the Division boards and committees, simple accounts reconciliation and arranging all travel bookings for the FAS. Due to operational needs most EA roles are full time office-based roles. The key duties of the position include To be successful in this role a high level of integrity is required, with strong written and oral communication with organisational skills to manage competing priorities for the successful delivery of divisional objectives. You will exercise sound judgement, a high degree of initiative and discretion in dealing with confidential and sensitive business matters. You will be organised, adaptable to change in an ever fluctuating environment and possess the ability to prioritise and multi-task, displaying a high level of accuracy and attention to detail. You will work collaboratively with others, possessing strong stakeholder management skills and the ability to build productive working relationships to achieve results in a busy, fast paced environment. Due to operational requirements, most EA roles are full time office-based roles. Please see the Candidate Information Pack for a complete list of the duties of the role.
