Position Overview The Federal Court of Australia is globally recognised as an exemplar of judicial development with an uncompromising commitment to the quality of its services. The Court has close relationships with judges and courts around the world, particularly across Asia and the Pacific. Since its establishment in 1977 the Court has played a significant role in the provision of assistance to over 50 countries. Its strong collaborative links and unparalleled access to networks and individuals around the world provide invaluable resources in the delivery of high-quality professional development and capacity building support to partner judiciaries in both bilateral and multilateral contexts. To support this work, the Court has a dedicated International Program Unit (IPU), which implements various international cooperation projects, including the Australia Pacific Judicial Partnership (APJP) which works cooperatively with 15 Pacific Island courts (PICs). The APJP is a multi-year project to enhance the quality, accessibility, efficiency and effectiveness of judicial and court services in PICs. The APJP will work closely with PIC partners on new and emerging needs as well as coordinating with regional stakeholders and conducting a series of activities to provide technical and specialist expertise to support the capacity of courts within the region. The International Programs Unit are seeking a Project Administrator to help implement activities under the Australia Pacific Judicial Partnership (APJP) project. The Project Administrator - APJP will play a key role in supporting the delivery of International Programs Unit (IPU) activities and is responsible for coordinating and implementing a range of program activities, including project administration, planning, communication, logistics, and financial administration. The role works closely with the Project Coordinator and finance team and requires exceptional attention to detail and organisation, communication and a demonstrated understanding of project management principles. The key duties of the position include The Activity Administrator will: Organise and implement a suite of IPU activities. This includes planning, communication coordination, administration, booking and tracking international/domestic travel and other activity-based logistics, Draft and compile briefings, communications and project materials, as well as contributing to activity and program reporting, Track, collate and manage all quotes, invoices for internal/external submission/acquittals as required, Calculate pay allocations, pro bono contributions and allocate task codes to project activities, Support the Court's finance team to manage and process payments efficiently and effective, Obtain quotes, make payments including international transfers, and acquit expenses, Establish and maintain an asset and gift register, Maintain accurate, up-to-date and accessible records of all quotations, invoices, completed financial templates and other financial documentation and information for auditing purposes, Communicate in an effective, timely and professional manner internally and across cultures, Support the Project Coordinator with the implementation of IPU activities, Work collaboratively and collegially with other team members, including overseeing volunteers; and Any other tasks required to support the activities and projects of the International Programs Unit.
