This is a Scheduling Coordinator role with Burbank Group based in Melbourne, VIC, AU Burbank Group Role Seniority - junior More about the Scheduling Coordinator role at Burbank Group About The Role As a Scheduling Coordinator, you’ll manage minor responsive repair works from start to finish, registering jobs, scheduling trades, monitoring progress, and ensuring timely invoicing. You’ll be the key point of contact for clients, suppliers, and technicians, making sure every job runs smoothly and meets service standards. What You’ll Do Coordinate Repairs: Register new jobs, obtain client approvals, and maintain accurate records in our workflow system. Schedule Trades: Allocate in-house technicians and external suppliers, liaise with estimators and supervisors, and manage bookings with building stakeholders. Communicate Effectively: Keep clients informed, respond to queries promptly, and update client portals in line with SLAs. Manage Budgets: Monitor project budgets, seek approvals for variations, and ensure compliance with KPIs. Ensure Compliance: Oversee trade inductions and maintain service levels during peak periods. Administration: Handle calls, maintain spreadsheets, and complete ad-hoc tasks as required. What We’re Looking For Experience in scheduling or repair coordination within maintenance, building, or construction. Strong skills in Microsoft Office; experience with workflow systems is an advantage. Excellent time management, communication, and negotiation skills. Ability to work under pressure and adapt to changing priorities. Customer-focused approach and a commitment to quality outcomes. Why Join Us? At Beacon Building Services, we don’t just rebuild homes, we build careers. You’ll be part of a supportive, innovative team that values precision, continuous improvement, and professional growth. Supportive team culture Career development opportunities Exposure to diverse projects and clients A company that values your expertise and ideas Wide range of perks and benefits Free onsite car parking Active social calendar Apply Now If you have the skills, experience, and commitment to thrive in this role, we encourage you to apply today. For any questions or a confidential chat, please contact: Lainie McCluskey, Talent Acquisition Lead – Burbank Homes Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Burbank Group team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Coordinating repairs Scheduling trades Communicating effectively Key Strengths ️ Scheduling coordination Microsoft Office proficiency ⏰ Time management Customer-focused approach ⚡ Adaptability ️ Negotiation skills Why Burbank Group is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that’s right for them. So when you apply you have the chance to show more than just your resume. A Final Note: This is a role with Burbank Group not with Hatch.
