This opportunity is highly suited to a self-driven individual who enjoys a role with great diversity and opportunity for growth. Our ideal candidate is coming from an Accounts background or Team Assistant who has at least 2 years proven experience in accounts and is capable of assisting multiple people with varying management styles and needs. What are we looking for? Someone who enjoys a role with great diversity, working quite autonomously on your everyday tasks, whilst also being engaging, responsive and supportive when working as part of a team. You need to be confident to ask questions, be open to feedback and able to work with multiple management styles. Immediate tasks will be broad and will include: Accounts: Support the Head of Finance with financial reporting, analysis, and forecasting. Deliver monthly and quarterly reporting, including accruals and balance sheet reconciliations. Responsible for bank reconciliations, company accounts and credit cards Processing vendor payments and client invoices On a regular basis - manage reporting required and liaise with the bookkeeper and accountant on this, ensuring all information is collated accurately Perform monthly financial tasks for the Business Manager, Founder and the firm and liaise with the bookkeeper, accountant and other consultants as required Manage and collate timesheets and prepare payroll for the Business Manager Process staff leave requests and reconcile to payroll/xero Practice a high level of discretion to handle extremely confidential matters Team Assistance: Support and assist the team when required Assist in administration of accurate shift work rostering, overtime/annual leave/sick days for monthly payroll Maintain staff records, staff qualifications and action monthly compliance checks Vehicle maintenance and coordinating fleet vehicle requirements (vehicle services, fuel cards and receipts) Assisting in organising training - booking rooms, liaising with suppliers and coordinating field staff General administration to assist the efficiency of field operatives Provide wider admin support to the team as needed and complete ad hoc projects as assigned Demonstrate a flexible and hands-on approach with the ability to multitask to make things happen If you are a positive team player who thrives in a fast paced and friendly environment with demonstrated experience in applying administrative and general office principles are processes we want to hear from you! Please apply via the links ASAP or send your resume to Michael Adams at madams@mjdexecutive.com.au
