About the Role: We are seeking a highly motivated and proactive Operational Administrative Coordinator to join our team. The role is pivotal in closing out a backlog of meeting minutes for the contract and ensuring accurate communication of actions and outcomes. You will act as the main point of contact for meeting-related actions and responses, supporting the Operations Manager and Senior FM Managers while engaging with multiple stakeholders across the contract. Key Responsibilities: Meeting Minute Management: Finalise, transcribe, and report on meeting minutes, including backlog extending into the new year Use defined templates and co-pilot tools to streamline minute preparation Record meetings, manage transcripts, and communicate minutes to finance teams Consolidate responses and actionable items from internal teams Manage established resources and maintain accuracy in reporting Daily and Fortnightly Tasks: Catch up on minutes, confirm corrective actions, update logs, and relay information to the team Assist in developing presentations for the team Discerning key information and actionable items from operational data in meeting minutes Requirements: Mandatory: Current Police Clearance Current Working with Children Check Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) Prior experience in an Operational Administrative role (beyond general office admin) Ability to interpret operational information from meeting minutes, including assets, maintenance, KPIs, and safety requirements Preferred: Experience with Power BI and Panorama Software (training can be provided) Team Structure: Work alongside the Operations Manager and Senior FM Managers in a team of approximately six Interact with a wide range of stakeholders within the contract Why Join Us: This role offers an excellent opportunity to contribute significantly to the daily functioning of a respected team, develop operational expertise, and potentially transition into a permanent role. Who are we and what do we do? At Tecside, we are Redefining the future of work for humankind . Tecside are the partner of choice for Contract Staffing and Recruitment Services within the Oil, Gas & Energy, Mining & Resources, Rail & Infrastructure, Power & Renewables, Maritime & Defence, Industrial & Construction and Manufacturing industries. Our Client Portfolio is diverse, and we hold strong partnerships with many organisations of varying sizes globally. As a proud RAP endorsed organisation, Tecside are committed to achieving a diverse & inclusive workforce and strongly encourages applications from Aboriginal and Torres Strait Islanders and people from culturally diverse backgrounds. More on our Reflect Reconciliation Action Plan at https://www.tecside.com.au/our-solutions/diversity-inclusion/.
