Job Description At KordaMentha, we foster a culture of innovation, collaboration, and excellence. We’re looking for a proactive and organised Executive Assistant to support our Real Estate and 333 Capital team in driving success and achieving ambitious goals. In this key role, you will provide high-level support to our executives and their teams, managing calendars, coordinating meetings, handling travel bookings, and ensuring smooth daily operations. This is a unique opportunity to work closely with senior leaders in an agile and impactful environment as the firm continues to expand. Key Responsibilities: Manage diaries and schedules for Partners, including coordinating meetings and appointments. Organise meetings and events (book meeting rooms, arrange catering, set up technical support, and handle phone/video conferencing). Prepare documents and presentations, such as PowerPoint decks, reports, letters, spreadsheets, and other correspondence for Partners and Executive Directors. Coordinate with VIP/C-suite clients and their Executive Assistants for meetings and luncheons. Arrange travel itineraries, book flights, accommodation, and process visas/passports as required. Prepare expense reports for Partners and Executive Directors. Manage incoming calls, emails, and correspondence promptly and direct appropriately. Support marketing and client engagement by organising client functions/events, record activities in CRM, and keep CRM updated. Assist with client job management, review WIP/Debtor reports, provide ad hoc reporting, and ensure credential documents are completed post-engagement. Assist with invoicing, onboarding/offboarding engagements, maintain intranet data, document finishing and mail-outs. Suggest workflow enhancements and collaborate with interstate EAs for team meetings/events.
