Permanent full time Monday to Friday on site, 8.30am - 5pm or 8am - 4.30pm Fabulous Port Melbourne location Free Parking available The Company: Join a national Building Services Facilities company, specialising in HVAC that values its staff and provides long-term career opportunities. The Role: Reporting to the Contracts Administration Team Leader and supporting the Technical Support team, you will assist with the management and delivery of maintenance contracts and preparation of client reports. Responsibilities include and are not limited to: Providing administrative support to the Contract Managers Assisting in the preparation of contract proposals, presentations and monthly reports Creating warranty contracts Liaising with subcontractors and suppliers Assisting in coordinating contract management requirements, including labour requirements for quoted work, timelines for subcontractors, parts delivery etc Assisting in maintaining a list of accredited suppliers, insurance certificates and contact details Managing shared boxes and the customer portal Adhoc administration duties as requested by management About YOU: Minimum of 2-3 years experience in a similar administrative role is essential. Previous experience in Contracts Admin or in the building services industry is highly regarded A "can do" positive attitude with high attention to detail Excellent written and verbal communication skills Great team player with ability to also work independently Intermediate to advanced level of MS Office and experience using an ERP essential. Great Plains/MS Dynamics experience an advantage This is a permanent full time role with enormous potential. If you are looking for the next step in your administration career with supportive and growing company, apply NOW! We request that candidates have full Australian working rights Veterans are encouraged to apply and join an organisation that values your unique background while offering excellent opportunities for growth and development.
