THE ROLE The Executive Assistant provides executive support to the North Division Deputy Secretary and the North Directorate and is a pivotal point of contact for key stakeholders from a diverse range of government, private, public and community service sectors. The Executive Assistant is a key coordinating link between the Deputy Secretary and the division/group, government, Members of Parliament, minister's offices and senior departmental management. ACCOUNTABILITIES INCLUDE Provide a range of effective executive support functions, including day to day management of the Deputy Secretary's diary, emails, critical incident reports, telephone calls, complaints and prioritisation of correspondence. Draft internal and external correspondence on behalf of the Deputy Secretary. End to end coordination of meetings including liaison with senior executives and other key stakeholders, agendas, invitations, venues, travel and accommodation arrangements, minute taking and following up on action items in a timely manner. Coordinate the day-to-day directorate processes and functions of the Deputy Secretary's office, for example, human resources, purchasing, cab charges and processing of accounts. Please open the position description to read more. HOW TO APPLY Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening. For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs) Please apply to submit your interest in this position.
