Our client is a globally recognised executive search and leadership advisory firm, partnering with top-tier organisations across every major industry. With offices around the world and a reputation for excellence, they take pride in a culture built on integrity, collaboration, and service excellence. The Sydney office plays a vital role in supporting both local and regional operations and offers a professional yet close-knit environment where every team member is valued and supported. About the Role This is a fantastic opportunity for a polished and proactive Office Coordinator to become the heartbeat of the Sydney office. Acting as a mini Office Manager, you’ll ensure the smooth running of day-to-day operations, support internal and external events, and provide a seamless experience for clients, candidates, and colleagues alike. If you thrive in a professional, people-focused setting and take pride in creating a welcoming and efficient office environment - this role is for you. Key Responsibilities Be the first point of contact for all visitors - providing a warm, professional welcome to clients and candidates. Coordinate meeting rooms and maintain a high standard of presentation across all spaces. Plan and support events, including logistics, catering, and scheduling. Manage general office operations, including facilities, maintenance, supplies, and vendor relationships. Assist with onboarding new starters and coordinating office inductions. Liaise with regional teams across APAC to ensure consistency in office operations and standards. Provide administrative support to consultants, including travel bookings, expenses, and document preparation. Oversee IT coordination, safety procedures, and communication with building management. About You You’re confident, polished, and bring a calm professionalism to everything you do. You enjoy taking ownership, problem-solving, and creating a positive experience for everyone who walks through the door. What You’ll Bring Experience in office coordination, administration, or front-of-house within a corporate or professional services environment. Exceptional communication and interpersonal skills, with confidence interacting with senior stakeholders. Strong organisational and multitasking abilities. A high level of presentation, attention to detail, and discretion. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). A positive, can-do attitude and collaborative approach.
