Personal & Admin Assistant to Managing Director (Recruitment & Marine Industry) Salary: $60,000 per annum superannuation Employment Type: Full-Time, Office-Based (with some flexibility) About the Role We’re seeking a highly capable and fast-thinking Administrative Assistant / Personal Assistant to support a driven and fast-paced business owner within the Super yacht recruitment and concierge industry . This is a multifaceted role where no two days are the same. You’ll be responsible for managing administration, streamlining systems, and ensuring seamless day-to-day operations. The ideal candidate will be diligent, proactive, and a natural problem-solver — someone who can manage competing priorities, stay composed under pressure, and think several steps ahead. Key Responsibilities Provide comprehensive administrative and personal support to the Managing Director Manage a demanding calendar, coordinate appointments, travel, and client meetings Develop, document, and maintain Standard Operating Procedures (SOPs) to support business efficiency Prepare polished correspondence, reports, and presentations Anticipate needs and resolve challenges quickly and effectively Liaise with clients, candidates, and suppliers with professionalism and discretion Manage task lists, project timelines, and ensure deadlines are consistently met Support recruitment activities and maintain accurate database records (Zoho Recruit and Monday.com experience highly regarded) Multitask and remain focused in a fast-moving, high-pressure environment About You You’re an organised, adaptable, and forward-thinking professional who takes pride in staying one step ahead. You thrive in a high-energy environment and bring structure, focus, and calm to a busy executive’s world. You will bring: Strong administrative experience supporting a small business owner Proven ability to manage multiple priorities with precision and focus Excellent written and verbal communication skills Experience drafting SOPs and streamlining business processes A proactive, solutions-driven mindset — quick to act and confident in decision-making High level of computer literacy (Microsoft Office, Monday.com, Zoho Recruit) Discretion, professionalism, and a strong work ethic What We Offer Starting salary of $60,000 superannuation A dynamic, fast-paced work environment with a strong team culture Opportunity to be part of a boutique, high-end brand within the Super yacht industry Genuine variety in your day-to-day work Career development and growth as the business continues to expand How to Apply If you’re a fast-thinking, diligent, and solutions-focused professional who excels in creating order amidst chaos, we’d love to hear from you.
