We are looking for a highly organised and detail-oriented Accounts Clerk to join our finance team. This role is central to the smooth operation of our financial processes across multiple companies. The ideal candidate will be proficient in a wide range of accounting duties, from daily transaction processing to critical month-end closing activities. A strong grasp of Xero, excellent reconciliation skills, and the ability to manage multiple priorities are essential for success in this position. Key Responsibilities Daily & Weekly Accounting Operations: Process accounts payable for all entities, including invoice verification, coding, and obtaining approvalsManage the end-to-end supplier payment process and reconcile supplier statementsPerform daily bank reconciliations for all company accountsReconcile EFTPOS terminal transactions with point-of-sale systems and bank depositsCollect, reconcile, and deposit all cash and cheques receivedReconcile company credit card and charge card statements (e.g., Volopay, AMEX)Verify new supplier details and check supplier credit notes for accuracyProcess employee expense reimbursements in accordance with company policyIssue invoices and process journals for specific services (e.g., SFA invoices)Conduct a weekly revenue audit by reconciling all income streams to the general ledgerCalculate franchise fee and SFA Month-End & Financial Reporting: Execute all month-end closing procedures per the provided checklistPrepare detailed bank and balance sheet reconciliationsProcess and post accruals, prepayments, and inter-company/cost centre journalsReconcile key accounts, including suspense, clearing, loans, and provisionsManage payroll tax processing and reconciliation for all entitiesEnsure the fixed asset register agrees with the general ledgerAccurately calculate and post accruals for payroll, superannuation, PAYG, and annual/long-service leaveAssist with the preparation and review of the Business Activity Statement (BAS), ensuring GST reconciliationSupport the annual audit process by preparing schedules and providing documentation Payroll & Administration: Process the company payroll accurately and on timeMaintain and reconcile all payroll-related clearing accountsPerform general office duties and provide administrative support to the finance teamLiaise with suppliers and creditors regarding account queries and outstanding invoicesAssist with accounts receivable tasks as required Systems & Compliance: Maintain absolute confidentiality of all financial informationAdhere to all company accounting policies, procedures, and Work Health & Safety (WHS) standardsLog system issues and proactively suggest improvements to processes and systemsProvide coverage and maintain accounting functions during the Finance Manager's absence Requirements Essential: Proven experience (2 years) in a similar accounts all-rounder or accounts clerk roleProficiency in Xero accounting software is mandatoryExtensive experience with bank reconciliations, accounts payable, and month-end proceduresSolid understanding of basic accounting principles and GSTDemonstrated experience in processing payroll and related taxesHigh degree of accuracy and attention to detailAdvanced Excel skills (Pivot Tables, VLOOKUPs)Excellent organisational and time management skills, with the ability to prioritise tasks to meet deadlinesStrong communication skills for liaising with suppliers and team membersDiscretion and a strong ethical approach to handling sensitive information Desirable: Formal qualification in Accounting, Finance, or a related field (Certificate or Diploma level)Experience working across multiple entities or cost centresExperience with a variety of payment systems (e.g., Volopay, AMEX)Knowledge of Australian payroll legislation, superannuation, and leave entitlements Reporting Structure & Team Fit This role reports directly to the Finance ManagerYou will be a key member of a small, collaborative finance teamThe position requires a high degree of autonomy and responsibility, especially when covering for the Finance Manager
