We are currently looking for a highly organised and detail-oriented Buyer’s Administration Assistant to join Seed Heritage. Reporting to the Production Coordinator, the Buyer’s Administration Assistant plays a key role in supporting the Women’s Accessories Design & Buying Team by managing purchase orders, tracking deliveries, and providing general administrative and design support. This role is critical to ensuring all product orders are accurately captured, tracked, and delivered on time across AU and NZ regions. THE ROLE: Liaise daily with suppliers regarding purchase orders Manage day-to-day tasks such as receiving post, sending parcels, and arranging supplier pick-ups Unpack samples and distribute to relevant departments Print presentation and design packs, as well as style files, ensuring accuracy and timely updates Support Design Assistants with online copy drafts and documentation Compile monthly style files for buy presentations, including apparel key looks, colour palettes, and grids Assist with sample clearance, warehouse storage, and sample sales Maintain department design boards, safety, and cleanliness Raise all purchase orders for Women’s Accessories across AU and NZ regions and send to suppliers Update POs with shipping and delivery information, re-sending updates to suppliers as needed Run daily and regular purchase order reports to track deliveries and ensure accuracy Raise buy plan lines per department when required Check swing ticket details, material/fabric composition, and other product data in D365 On-site role 5-days per week, based in our St Kilda Road offices. THE IDEAL CANDIDATE: Previous experience in a buying, production, or merchandise administration role within a retail or fashion environment (highly regarded) Experience working with ERP systems (D365 experience highly advantageous) Intermediate skills in Microsoft Office Suite, particularly Excel, Outlook, and PowerPoint Relevant tertiary qualifications in Fashion, Business, or a related field (preferred but not essential) Exceptional attention to detail with a high level of accuracy in data entry and order management Strong organisational and time management skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication skills for effective liaison with suppliers and internal stakeholders Proactive approach to problem-solving and the ability to work both independently and collaboratively within a team A can-do attitude, with a willingness to learn and take on new challenges WHY JOIN THE SEED HERITAGE TEAM? Up to 50% off the new season Seed Heritage product range! Generous discounts across all Brandbank Group Brands including Unison, allkinds, Commonry, kikki.K & FINE-DAY. Supportive team culture and environment. Employee Referral Program – be rewarded for referring great new people to our team. Health and Wellness initiatives with access to Employee Assistance Program Brandbank Day – An additional day's leave to use however you like – whether it's for life admin, cultural celebrations, or simply recharging. You & Your Mate – Yes, we mean your dog! Bring your furry friend to work and make your day that little bit brighter. Sample Sales – Exclusive access to product samples at great prices – a fun and exciting benefit for anyone who loves our brands. Pantry Perks – Free breakfast and snacks available on-site for a quick pick-me-up. End-of-Trip Facilities – Including bike stands, showers, towel service, and ironing boards for those commuting in active ways. At Seed Heritage, we elevate the everyday. Our collections centre on beautiful design and a modern, Australian point of view. The Seed Heritage lifestyle is about family, friends, and moments together. Since 2000, our range has expanded to include womenswear, menswear, teen, child, baby and homewares. With more than 200 stores across Australia, New Zealand, Hong Kong, and Singapore, we now reach a global audience, and our online store ships worldwide. Across our offering, we focus on quality and a timeless appeal. Seed pieces are made to see you through the seasons, and to last for years. Seed Heritage gives a modern take on the classics, set to inspire and to fit into your life at every stage. We’d love for you to join us. To learn more and see all job listings, visit: https://www.seedheritage.com/careers ABOUT BRANDBANK GROUP: Brandbank was founded on bold creative thinking. We exist to ensure that the entire experience of a brand is brilliantly designed and beautifully connected, and the customer is at the heart of everything we do. Our growing business is built on a house of carefully curated brands, each chosen for a specific reason to deliver rich connections to our customers. Brandbank Group consists of Seed Heritage, Unison, allkinds, Commonry, kikki.K & FINE-DAY. Please note: Brandbank Group is not currently seeking support from recruitment agencies for this role and will not accept any unsolicited candidate profiles or associated fees. We encourage interested applicants to apply directly if they would like to be considered for this opportunity.
