Work with us The department is responsible for the design and delivery of the Australian Government's infrastructure, transport, regional development, communications and arts policies and programs. The department's work touches every Australian community and underpins our economy and society. Our focus is on connecting Australians, enriching communities, and empowering our regions. We do this by providing policy advice to government, and delivering programs, services, and research for the benefit of all Australians. The opportunity we have available We are currently seeking to fill a range of Executive Assistant positions at the APS4 classification across the department. Most of our vacancies are located across Canberra, ACT and there is one vacancy in Brisbane, QLD. As an Executive Assistant you will manage the office of two Assistant Secretaries and work across branches or divisions to provide high level executive and administrative support. This includes management of appointments, coordination of meetings and responding to incoming communications. You will be supporting your relevant Assistant Secretaries, along with providing a vital role in ensuring the smooth operation of your branch or division. A merit pool will be established to fill vacancies for similar roles across the department over an 18-month period. The duties of the APS4 Executive Assistant role generally include, but are not limited to: Providing support to the Assistant Secretaries through diary management, monitoring calls and emails, registering ingoing and outgoing correspondence, credit card reconciliation and travel management. Anticipate the requirements for, and initiate the timely preparation of briefing material prior to meetings attended by the Assistant Secretaries. Undertake research and preparation of correspondence as required and requested. Monitor branch and other Executive Assistant telephones and provide backup as required. Coordinate and work with relevant staff to provide responses to corporate documents (including annual reports). Work with Branch staff to ensure that all correspondence is managed appropriately ensuring all deadlines are met. Provide support to other areas of the Branch as requested. Don't miss this exciting opportunity to be part of a network of Executive Assistants that collaborate and innovate across our department. The key duties of the position include Who are we looking for? To be successful in this role, you will need to demonstrate your ability to: Achieve results by showing initiative and the ability to be proactive in a fast-paced environment. Communicate effectively both written and verbal, delivering information in a variety of formats. Collaborate across teams , using your excellent interpersonal and engagement skills to engage with senior leaders and a broad range of stakeholders and not be afraid to speak up. Think strategically to scan current and emerging priorities, identify criticality of tasks and manage the outcomes as appropriate. Exercise discretion in a position of trust.
