This is a Senior Policy Adviser, Advisory Group Secretariat role with ASX based in Sydney, NSW, AU ASX Role Seniority - senior More about the Senior Policy Adviser, Advisory Group Secretariat role at ASX ASX: Powering Australia's financial markets Why join the ASX? When you join ASX, you’re joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all. In your new role, you’ll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub. Want to know why we are a great place to work, click on the link to learn more. www.asx.com.au/about/careers/a-great-place-to-work We are more than a securities exchange! The ASX team brings together talented people from a diverse range of disciplines. We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance. We’re proud of the diversity of our organisation and the culture of inclusion that all our people help to build every day. Our employee-led groups are known for celebrating cultural and religious events, championing LGBTIQ inclusion (recently achieving AWEI Bronze), inspiring giving and volunteering, promoting gender equality, and wellbeing. We are an Employer of Choice for Gender Equality (WGEA) and a member of the Champions of Change Coalition for the advancement of gender equality in Australia. About the team: We have an exciting opportunity for a talented policy, governance or legal professional to lead the Secretariat of the Cash Equities Clearing and Settlement Advisory Group, which has been tasked with providing input from industry into the ASX Clear and ASX Settlement boards on strategic clearing and settlement matters. This role will support the Independent Chair and the Advisory Group, providing a unique opportunity to play a part in the future evolution of Australia’s financial market infrastructure. What you will be doing: Your role will primarily involve providing comprehensive support to ensure the effective functioning of the Advisory Group as it considers key strategic matters related to cash equities clearing and settlement. The position is a unique opportunity to be involved in the work of the Advisory Group, which will be considering issues relating to the CHESS project. As a member of the broader Office of the General Counsel, opportunities will exist for you to leverage your regulatory policy, legal or governance expertise to a range of other matters when time permits. Key duties will include Working closely with the Independent Chair to ensure success of the Advisory Group, including: Attending meetings of the Advisory Group and taking meeting minutes. Provide, or assist in obtaining, expert advice and information to the Independent Chair on issues to support Advisory Group functions. This will involve being informed about relevant policies, regulations, stakeholder interests, the clearing and settlement services and governance frameworks that affect the Advisory Group’s work. Ensuring appropriate governance arrangements for the Advisory Group are in place and observed, and provide advice to the Independent Chair on governance arrangements. Liaising with the Independent Chair in relation to setting meeting agendas and preparing meeting materials. Assisting the Internal Chair to manage external communications on behalf of the Advisory Group. Responsibility for the preparation of materials relating to the work of the Advisory Group, including: Preparation of key documents to support the Advisory Group, including meeting agendas and papers. This will include coordinating input from internal and external stakeholders, as necessary. Undertaking or obtaining research for the Advisory Group, as necessary. Ensuring seamless execution of Advisory Group meetings, by: Providing oversight of the planning, coordinating and managing all aspects of Advisory Group meetings, including scheduling, logistics and meeting preparation. Distribution of meeting papers, meeting outcomes and following-up on agreed action items. Liaising with Advisory Group members, ASX business units and other ASX governance bodies. Where capacity permits, lead or contribute to ASX projects from a legal, policy or governance What you will bring: Must have Substantial experience in a policy, legal or governance role. Tertiary education in legal, policy or governance discipline Strong written and verbal communication skills, with the ability to effectively interact with senior executives from ASX and senior industry stakeholders Highly developed organisational and coordination skills. Strong attention to detail and time management Professionalism, discretion, and initiative Nice to have: Experience in providing secretariat functions in a complex environment (corporate or public sector) i.e. supporting boards, committees and/or sub-committees. Experience in regulatory and policy development (either from a regulator / public service or highly regulated entity); stakeholder engagement; and background in the financial services sectors Familiar with knowledge management process & practices, including Diligent Board Paper application Dealing with regulators in Australia or overseas We make hiring decisions based on your skills, capabilities and experience, and how you’ll help us to live our values. We encourage you to apply even if you don’t meet all the criteria of this role. If you need any adjustments during the application or interview process to help you present your best self, please let us know. At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements. We will arrange for successful candidates to have background checks, including reference and police checks completed as part of the on-boarding process. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the ASX team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Supporting the Advisory Group Preparing materials Managing meetings Key Strengths Policy expertise ️ Communication skills Organizational skills ️ Secretariat experience ⚖️ Regulatory knowledge Knowledge management Why ASX is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that’s right for them. So when you apply you have the chance to show more than just your resume. A Final Note: This is a role with ASX not with Hatch.
