We are looking for a highly organised and detail-oriented Accounts Clerk to join our finance team. This role is central to the smooth operation of our financial processes across multiple companies. The ideal candidate will be proficient in a wide range of accounting duties, from daily transaction processing to critical month-end closing activities. A strong grasp of Xero, excellent reconciliation skills, and the ability to manage multiple priorities are essential for success in this position. Key Responsibilities Daily & Weekly Accounting Operations: Process accounts payable for all entities, including invoice verification, coding, and obtaining approvals. Manage the end-to-end supplier payment process and reconcile supplier statements. Perform daily bank reconciliations for all company accounts. Reconcile EFTPOS terminal transactions with point-of-sale systems and bank deposits. Collect, reconcile, and deposit all cash and cheques received. Reconcile company credit card and charge card statements (e.g., Volopay, AMEX). Verify new supplier details and check supplier credit notes for accuracy. Process employee expense reimbursements in accordance with company policy. Issue invoices and process journals for specific services (e.g., SFA invoices). Conduct a weekly revenue audit by reconciling all income streams to the general ledger. Calculate franchise fee and SFA. Month-End & Financial Reporting: Execute all month-end closing procedures per the provided checklist. Prepare detailed bank and balance sheet reconciliations. Process and post accruals, prepayments, and inter-company/cost centre journals. Reconcile key accounts, including suspense, clearing, loans, and provisions. Manage payroll tax processing and reconciliation for all entities. Ensure the fixed asset register agrees with the general ledger. Accurately calculate and post accruals for payroll, superannuation, PAYG, and annual/long-service leave. Assist with the preparation and review of the Business Activity Statement (BAS), ensuring GST reconciliation. Support the annual audit process by preparing schedules and providing documentation. Payroll & Administration: Process the company payroll accurately and on time. Maintain and reconcile all payroll-related clearing accounts. Perform general office duties and provide administrative support to the finance team. Liaise with suppliers and creditors regarding account queries and outstanding invoices. Assist with accounts receivable tasks as required. Systems & Compliance: Maintain absolute confidentiality of all financial information. Adhere to all company accounting policies, procedures, and Work Health & Safety (WHS) standards. Log system issues and proactively suggest improvements to processes and systems. Provide coverage and maintain accounting functions during the Finance Manager's absence. Requirements Essential: Proven experience (2 years) in a similar accounts all-rounder or accounts clerk role. Proficiency in Xero accounting software is mandatory. Extensive experience with bank reconciliations, accounts payable, and month-end procedures. Solid understanding of basic accounting principles and GST. Demonstrated experience in processing payroll and related taxes. High degree of accuracy and attention to detail. Advanced Excel skills (Pivot Tables, VLOOKUPs). Excellent organisational and time management skills, with the ability to prioritise tasks to meet deadlines. Strong communication skills for liaising with suppliers and team members. Discretion and a strong ethical approach to handling sensitive information. Desirable: Formal qualification in Accounting, Finance, or a related field (Certificate or Diploma level). Experience working across multiple entities or cost centres. Experience with a variety of payment systems (e.g., Volopay, AMEX). Knowledge of Australian payroll legislation, superannuation, and leave entitlements. Reporting Structure & Team Fit This role reports directly to the Finance Manager. You will be a key member of a small, collaborative finance team. The position requires a high degree of autonomy and responsibility, especially when covering for the Finance Manager.
