The key duties of the position include The Role We are seeking to fill the Business Support Officer to the GWEO Portfolio, Project and Product Management Services team. The Business Support Officer provides key business support services to the Directorate and works closely with other business support teams across GWEO Systems Division. The Business Support Officer will: Support the day-to-day coordination of tasking, administrative and business support activities across P3MS directorates, and determine appropriate course of action to meet requirements. Apply the skills, knowledge and experience necessary to provide advice and services for a range of complex corporate, administration and business support activities. Is accountable for organising the P3MS team's workflow and events, making independent decisions to ensure a coordinated and seamless rhythm is maintained. Is required to engage and communicate with stakeholders to identify, respond and provide advice on issues in order to achieve directed work outcomes. Work collaboratively, build and sustain effective relationships and provide constructive feedback. Take the initiative to progress work to meet business objectives, provide advice and guidance on more complex issues. Plan, manage and perform corporate support and administration activities including support to task management, secretariat for executive meetings, coordinating team records management, quality assurance, governance, human resources, and/or travel requirements. About our Team The GWEO Portfolio, Program and Product Management Services (P3MS) team provides overarching governance support across GWEO Group projects and products in the areas of program management, engineering and materiel logistics. Our Team is dedicated to providing our staff with a diverse, manageable, favourable work-life balance, and we support flexible working arrangements. We will also invest in your training and development to ensure your time with us is deeply rewarding, both personally and professionally. We are committed to achieving a workplace culture that is inclusive and diverse; one which directly reflects the needs and scope of Defence's varied operational requirements. Our Ideal Candidate P3MS is a fast paced and dynamic work environment. We are seeking a positive and collaborative person to join the team. You will need to be highly organised, with highly developed communication skills (written and verbal) and be adept at working within a high-paced team environment. You will thrive under pressure and have the ability to work in peak periods, and other instances as required. We are looking for individuals with exceptional organisational skills, high attention to details, and able to communicate effectively and collaboratively. To be successful in this role you will need to: Use your initiative and solve problems. Complete tasks, plan, and coordinate business priorities. Successfully develop and implement Branch administrative procedures. Work collaboratively and positively in a team-based environment. Actively participate in, and contribute to, team and organisational objectives. Be an excellent communicator who can liaise with a range of internal and external stakeholders. Have experience in providing secretariat support coordinating briefing packs, writing minutes and supporting the coordination across the Directorate. Be self-motivated, pro-active, organised, and enjoy being part of a team. Have good judgement.
