CPB Contractors is Australia’s leading contractor and the largest infrastructure construction company in our region. Part of the CIMIC Group, we are proud to be constructing Australia’s future and do so collaboratively with our partners and clients. We hire for careers, not project life. CPB Contractors has more than 50 major infrastructure projects in delivery, across all key sectors of the construction industry, including roads and bridges, rail, tunnelling, defence, airports, buildings and resources, providing you with career opportunities for years to come. The Project HumeLink is a new 500kV transmission project which will connect Wagga Wagga, Maragle and Bannaby in regional NSW that will significantly increase the capacity of the electricity network in Australia’s eastern states. HumeLink is one of Australia’s largest energy infrastructure projects, with about 365kms of proposed new transmission lines and a range of other new and upgraded infrastructure. Your opportunity To Support The Project Director And Wider Team In Fulfilling Their Operational And Strategic Objectives By Providing Effective And Efficient Administration Support Including Records Management, Data Entry, Accounts/invoices, Purchasing, Procurement, Communications, And Meeting/event Logistics Demonstrated ability dealing with sensitive and confidential issuesMaintain confidentiality related to sensitive communicationsManaging and overseeing incoming and outgoing correspondence, email and documentation and phone callsMaintain awareness of correspondence status and proactively follow up actions with relevant stakeholdersPreparing relevant documentation including assisting with the formatting/typing of correspondence, submissions, papers, agendas and presentationsEnsuring all prepared material, documentation and correspondence is dealt with according to relevant procedures such as the Management SystemOrganise events relevant to the team and to allocated budgetsThe provision of effective diary management to ensure optimal time managementAdminister and minute key meetings and upload into relevant systemOrganising meetings, functions and conferences as required, internally and externallyOrganise and promote engagement initiatives for the projectOrganising domestic and international travel/accommodation bookingsContribute to projects and activities as appropriate for the team e.g. project coordination, research, presentation and communication support and day-to-day operational activitiesBe well-organised and flexible, in order to respond to urgent requests and tight deadlinesDevelop an understanding of construction methodology by attending site events (pre-starts, Toolboxes)Actively promote the HumeLink Guiding Principles and link performance objectives to these Principles during the performance review processActively promote the reward and recognition program, seek out and refer nominations for people who embrace the HumeLink Guiding Principles when they exceed expectations in delivery. Our Minimum Requirements For This Role Are Relevant Secretarial qualifications and/or proven experience as a Personal Assistant (5-10 years) preferably supporting senior managementProficiency in Microsoft Office Suite (PowerPoint, Word, Excel) and collaborative tools such as SharePoint and/or OneDrive for Office 365Proven experience in report writing (including layout and formatting)Exceptional verbal and written communication skills, with the ability to tailor messages to different audiencesA deep understanding of how various groups and strategic leaders interrelate, coupled with a high emotional intelligence to influence stakeholders in support of Project goalsStrong multitasking abilities, exceptional time management, and maintaining confidentiality. We particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA community, mature workers, Veterans and Active Defence Reserve members, people with disabilities and people from different cultural backgrounds. CPB Contractors is proud to hold the Workplace Gender Equality Agency (WGEA) Citation - Employer of Choice for Gender Equality. Benefits We’re always looking for ways to make CPB Contractors a more rewarding place to work and offer a unique set of benefits, including: A rewarding career where we support your development, training and promote from within.Opportunities across all construction sectors so that there is always an opportunity suitable for the next stage in your career.Competitive remuneration and excellent benefits including a health and wellbeing program, discount portal and company-funded salary continuance insurance.Flexible work arrangements and a culture that values diversity and innovation. Please note: This role is being sourced through CPB Contractors directly and we will not accept applications via external recruitment agencies.
