At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters. The Position A healthier future. It’s what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Creating a world where we all have more time with the people we love. That’s what makes us Roche. Be a part of the executive leadership team Support the corporate communication initiatives Join a passionate, supportive and diversified team As an Executive Assistant to the General Manager, you will act as a resource and support for the day to day requirements of the Head of Roche Diagnostics & Diabetes Care Australia and any interim members in the C Suite. Your duties include organising senior management’s personal and work schedules, managing events, travel arrangements and supporting corporate communication. What will you be working on: Some of the key responsibilities including but not limited to: Executive Management Support Coordinate regular meetings (e.g. weekly Stand-up meeting, Monthly Town Hall meeting, etc), prepare agenda, slides and speakers, record and prepare the minutes. Prepare presentations for GM for internal and external meetings. Conduct research activities utilising a number of resources e.g. publications, documents, internet Record meeting minutes Event Management Coordinate catering and logistics for smaller company meetings, e.g., Lunch & Learns, Quarterly BRM’s and OKR meetings. Coordinate VIP visits, prepare agendas, transport and catering as required Arrange key events like quarterly Executive Team offsite meeting, Annual company Kick Off Meeting(s) and Christmas party Prepare and maintain a budget for the Sydney event and share with Finance for allocation Coordinate the Annual company childrens charity walk Travel Management Coordinate international and domestic travel for GM and ET members Manage Travel Policy and relationship with external travel management companies Proactively liaise with the global procurement group to ensure Roche Diagnostics Australia is included in any travel associated arrangements Coordinate and administer international travel bookings for external parties including KOLs, Customers and RDA Guests . Manage Corporate Travel Card usage (CTA card), Travel Clubs (Virgin Australia) and Uber Business account. Prepare quarterly Travel Expenditure Reports to be presented at General Management Meeting Corporate Communication Prepare and distribute all company internal communications Manage and forward general enquiries (via Dia General inbox) to the relevant stakeholders for action Policy Compliance Compliance with all Roche Processes as documented in policies and procedures and Roche Code of Conduct and Industry Code/s of Practice Ensures compliance and promotion of all safety, health, and environmental policies and procedures to ensure the safety, health and wellbeing of all employees and visitors Who you are: You are a qualified Executive Assistant exuding professionalism and confidence dealing with senior c- suite stakeholders and employees from across the organisation. Your proactive attitude and approach to tasks, with foresight to anticipate needs and offer appropriate recommendations sets you up for success. You have At least 5 years’ or equvalent of professional experience as Executive Assistant supporting c-suite level leadership members Ability to maintain confidentiality and dealing with sensitive information Experience in planning and coordinating meetings, conferences and social events Experience in travel arrangements and large-scale event coordination a plus Exceptional attention to detail Outstanding communication skills, both written and verbal Flexibility, adaptability and effective time and task management skills Advanced computer skills, particularly in Google suite Experience MsOffice and other programs, i.e. Photo editing, publishing, a plus. You have strong customer empathy and excellent interpersonal skills. Your stakeholder engagement with senior leaders and across the different levels in the organisation, ability to work and thrive in a multicultural environment and commitment to excellence in your work will see you succeed in this role . This on-site role requires Full eligibility to live and work in Australia We do not accept any unsolicited resumes or enquiries from recruitment agencies. Roche has a dedicated in-house Talent Acquisition team. What we offer Roche offers rewarding growth opportunities and a collaborative culture where people are united in purpose and will stretch you to be brave, speak up and think differently. Feel empowered to deliver meaningful outcomes, supported by accessible and inspiring leaders. Roche encourages a high-performance culture where you are empowered and trusted to make decisions. We strive for excellence and extraordinary results and take a genuine interest in our people and their well-being, and our patients. Our work gives people more time to be with the ones they love. Take pride in knowing you can make a difference to millions of patients worldwide in developing diagnostics and treatments for Infectious Disease, Cardiovascular Metabolic, Oncology, Neurology, Immunology and Ophthalmology. We care about you - as a whole person. That's why we place your individual health, and professional growth at the very heart of what we do. Your well-being is one of our top priority, because when you're thriving, we all succeed. We offer access to mental health awareness and wellness initiatives that cater to your unique needs - because we understand that well-being is personal. We are committed to providing an inclusive, safe, secure and healthy workplace, and to minimise any such impacts to our employees, customers and the community. We welcome applications from all people and encourage you to advise of any individual circumstances or workplace adjustment that may require consideration. Who we are A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. Let’s build a healthier future, together. Roche is an Equal Opportunity Employer.
