This is a Head of Programs Australian Astronomical Optics (AAO) role with Macquarie University based in North Ryde, NSW, AU Macquarie University Role Seniority - director More about the Head of Programs Australian Astronomical Optics (AAO) role at Macquarie University PRIMARY DETAIL Package from $178K (including superannuation) negotiable Full-time, Two Year Fixed Term Contract; Macquarie University, Wallumattagal Campus, North Ryde; About Us Australian Astronomical Optics (AAO) is a world leader in astronomical instrumentation, software, and research. We have a distinguished 50-year heritage of developing pioneering technologies for the world’s most advanced telescopes, empowering astronomers across the globe to explore the universe’s greatest mysteries. Embedded within the science and engineering precinct of Macquarie University in Sydney, and located at the heart of Australia’s most economically successful high-tech industry park, AAO is a hub of innovation excellence, with a growing portfolio of diverse projects spanning research and industry, from earth to the moon, and beyond. Building on our established international reputation, we are now seeking a highly skilled Head of Programs to lead the delivery of complex, large-scale projects aligned with the AAO Strategic Plan 2025-2034: Bridging Eras. The Role As the Head of Programs , you will oversee a diverse portfolio of complex, technical projects in instrumentation, software, and data systems. You will ensure these projects are delivered on time, on budget, and to the highest standards of quality and scientific impact. Leading a team of project professionals, you will embed best-practice project management across AAO, drive continuous improvement, and provide insights into program performance and organisational health. Key responsibilities include: Managing programs and projects from inception to delivery across budgets exceeding $10M. Driving a culture of project management excellence, embedding relevant PMO practices, and ensuring operational rigour. Building strong collaborative relationships across a matrixed environment of scientists, engineers, academics, and industry partners. Overseeing resource allocation, quality assurance, and contract management. Leading stakeholder engagement and negotiations with internal collaborators, external clients, and international partners. Developing business cases, tracking progress against milestones, and proactively mitigating risk, in collaboration with the AAO Leadership Team. About You (Selection Criteria) You are an experienced program and project management leader with a background in astronomical instrumentation or a related complex technical/scientific industry. With demonstrated PMO experience, you bring a strong ability to operate in matrixed environments, collaborate effectively across discipline areas, drive a culture of excellence and continual improvement, and deliver outcomes in high-stakes, multi-stakeholder contexts. You will also have: A postgraduate qualification in management or a related field, or equivalent professional experience. A proven track record in successfully managing large, complex technical programs and projects. Demonstrated expertise in budgeting, financial management, and resource allocation. Strong leadership skills with the ability to inspire, influence, and manage high-performing and diverse teams. Agility and adaptability to navigate complex challenges with professionalism and rigour. Highly developed interpersonal, communication, and stakeholder management skills. Why Join Us? At AAO, you’ll be part of a collaborative, world-class team at the cutting edge of science discovery and technology. This is a unique opportunity to lead transformative projects that shape the future of astronomy and science research on a global scale. To Apply To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet the selection criteria (above). This position requires a qualification and criminal record check The successful applicant must be able to hold and maintain a 10A Permit under the Defence Trade Controls Act (2012) or can access an exemption to this requirement. You cannot commence employment in this position until this requirement has been met. We reserve the right to progress or decline an application prior to the application closing date. Role Specific Enquiries: Richard McDermid, Director Australian Astronomical Optics, richard.mcdermid@mq.edu.au General Enquiries: Sarah Bate, Head of Talent Acquisition, sarah.bate@mq.edu.au or Kate Williams, Talent Acquisition Consultant, k.williams@mq.edu.au Applications Close: 28 September 2025 If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs. Applications Close: 28/09/2025 11:59 PM A Place Where You Belong At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework. Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Macquarie University team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Managing programs and projects Driving project management excellence Leading stakeholder engagement Key Strengths Program and project management Budgeting and financial management Stakeholder engagement Leadership ⚡ Agility and adaptability ️ Communication skills Why Macquarie University is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that’s right for them. So when you apply you have the chance to show more than just your resume. A Final Note: This is a role with Macquarie University not with Hatch.
