Team Assistant (12-month contract) – Top tier law firm Take advantage of this 12-month contract and step into a newly created position focused on hands-on support, coordination, and delivery across two teams Join a top-tier international firm, where you'll have the visibility and freedom to shape this role, contribute strategically, and grow your career As a leading law firm, we actively seek people from diverse backgrounds to enrich our culture and performance Who are we? A firm born in Asia, underpinned by world class capability. With over 3000 lawyers in 26 global locations, we help our clients manage their risk and enable their growth. Our full-service offering combines un-matched top tier local capability complemented with an international platform. We have deep roots in Australia spanning almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters. Role Detail We're looking for a proactive and highly organised Team Assistant to provide vital support to our Head of Legal Project Management and Head of Knowledge, playing a key role in ensuring smooth operations across both areas. This is a varied and rewarding position where you’ll provide high-level administrative support, helping to coordinate projects and programs, manage diaries, book meetings, organise events, and streamline day-to-day processes. You’ll also contribute to team-wide initiatives and bring your organisational and time management skills to the forefront. We’re seeking someone who doesn’t just complete tasks, but looks for ways to add value. Someone who takes initiative, anticipates needs, and helps shape how this role supports the broader team. Based in the Sydney CBD office and with a balanced approach to WFH your responsibilities will include: Coordinating and supporting key projects and programs Managing diaries and scheduling meetings Organising events and preparing presentations Streamlining administrative processes and procedures Supporting the broader Legal Project Management and Knowledge teams If you're someone with strong administrative experience, a proactive mindset, and a desire to be a trusted go-to person, this could be the perfect opportunity for you. About You Proven experience in a Practice Assistant/Team Assistant/Coordinator role Administration or coordination experience within a fast-paced project environment Strong understanding of business processes and systems, with an ability to quickly learn and adopt new systems and software Strong administration and project coordination skills, with an ability to drive initiatives and take ownership of projects Highly proficient in Microsoft Office applications, with an ability to leverage advanced functions across Outlook, Excel, Word, and PowerPoint A high level of professional integrity, exacting standards and attention to detail Excellent organisational and communication skills (including verbal and written), using appropriate style for their audience Demonstrated willingness to be flexible and adaptable to changing priorities Proven ability to work effectively both independently and in a team-based environment A strong ability to develop and foster relationships with colleagues, clients and other parties A team player who can work autonomously and manage time effectively A proactive and can-do approach with strong multi-tasking skills and an ability to prioritise Next Steps Please click ‘Apply Now’ to apply online with your cover letter summarising why you’re applying and your resume to support your experience. Applications close 5:00pm on Tuesday 9 September. If you have any questions or need any further information, please don’t hesitate to reach out to Sophie Larrett at sophie.larrett@au.kwm.com If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia. Why work with us? We promote a collaborative culture where people feel respected, valued and supported both personally and professionally, and where diversity and inclusion also play an important role in enhancing our knowledge, driving innovative solutions for our clients and creating positive social impact . We live by our Principles , and strive for mastery in all that we do. We take pride in the high quality work we deliver. Working with colleagues and clients who are leaders in their fields, means the ability to explore new paths to progress with continual learning and development, career and leadership opportunities. As part of the KWM community you’ll have access to a suite of wellbeing initiatives, benefits , policies and processes, to enable you to achieve your career goals. At KWM, we’ll provide you with the platform to Learn, Master, Lead. Diversity and Inclusion King & Wood Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people’s different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at KWM. We have a range of inclusive hiring practices – if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email careers@kwm.com .
