Executive Assistant/Office Coordinator Join a purpose-driven team to provide executive support and seamless office coordination, enabling their mission to thrive and making a real impact for children living with cancer. Full-time, permanent role in North Sydney, with hybrid work opportunities Be the organisational heartbeat of a passionate team, supporting their leaders and keeping their operations running smoothly all while helping bring joy to children and families impacted by cancer. Enjoy the culture of an award-winning organisation – Best Workplace 2022, 2023 and 2024 Impact of the organisation Camp Quality brings positivity, fun and laughter to the lives of children and families facing cancer. For over 40 years, they’ve delivered innovative services and programs that support kids and their families at every stage of the cancer experience, in hospital, at home, at school, and away from it all. From camps and family retreats to digital resources and hospital support, Camp Quality helps children be kids again - strengthening resilience and creating lasting impact. With a values-led, optimistic culture and national reach, they’re building a more hopeful and supported future for families impacted by cancer. The impact you will have in this role Camp Quality’s Executive Assistant / Office Coordinator plays a central role in keeping the leadership and operations running smoothly. You will provide high-level executive support to the CEO, Executive Team and when required, the Board of Directors. You will also manage the back-office operations and administration of their North Sydney office, while providing project-based support to our other offices across Australia as needed. In this pivotal role, your organisational expertise, proactive approach and attention to detail will enable leaders to focus on delivering life-changing programs for children and families. You’ll ensure the workplace runs efficiently, is welcoming for all and provides the foundation for their mission to thrive. Key responsibilities CEO & Executive Team Support Manage complex diaries, schedule meetings and arrange travel for the CEO and senior leaders. Prepare correspondence, documents, reports and presentations. Maintain and update research materials and statistics for speeches, publications and events. Coordinate the distribution of organisational marketing collateral to stakeholders. Oversee expense reporting, reimbursements and administrative follow-ups. Board & Sub-Committee Support Coordinate calendars, logistics and documentation for Board and Committee meetings. Draft and circulate agendas, meeting packs and accurate minutes. Manage practical arrangements including venues, travel, videoconferencing and hospitality. Provide administrative support to the Chairman as required. People & Culture Support Assist with onboarding and offboarding processes, including systems access and welcome activities. Organise and lead “All In” staff days and All Staff meetings. Office Administration & Coordination Oversee the smooth running of the Sydney office and provide backup support to smaller offices. Act as the first point of contact for calls, emails, visitors and supplier relationships. Manage office supplies, equipment, repairs and building services. Liaise with building management on repairs, maintenance, evacuation drills and car parking. Coordinate parking, couriers, mail and archiving processes. Keep common areas tidy, safe and welcoming. Plan and coordinate internal events, workshops, and VIP visits. Skills and experience You’ll be the organisational heartbeat of the team - proactive, adaptable and committed to making a real difference in the lives of children and families. You will also have: Advanced MS Office skills (preferably including SharePoint) and the ability to quickly learn new systems/software. Excellent interpersonal and written/verbal communication skills. Experience in a similar role, including supporting CEOs, Boards and senior executives. Highly professional approach to internal and external stakeholders. Proven ability to maintain confidentiality and handle sensitive information with discretion. Strong writing, formatting, proofreading and editing skills with exceptional attention to detail. Demonstrated ability to multi-task, prioritise a busy workload and adapt in a fast-paced environment. Ability to foster and maintain effective, professional relationships at all levels. A can-do attitude with a willingness to take on additional duties. Current driving licence. A people-first mindset with high levels of empathy and discretion. Current Working with Children Check or willingness to obtain. The benefits of working at Camp Quality Flexible working arrangements, including a hybrid model of working from home and the office Generous salary packaging options Additional leave days for permanent employees known as Celebrating Life Benefits! Annual remuneration reviews Helping Camp Quality be a source of positivity and support for kids impacted by cancer Enjoy the culture of an award-winning organisation – Best Workplace 2022, 2023 and 2024 Applications If you’re ready to support a purpose-led organisation and help create a positive impact for children and families across Australia, we’d love to hear from you. To apply, please upload your resume and a cover letter outlining your interest and suitability for the role. For a confidential discussion, contact Erin Hinchey at erin@impactadvising.com.au or on 0421 179 509. Impact Advising is committed to creating diverse and inclusive work environments that reflect the rich tapestry of our communities. We believe that diversity enriches organisations and fosters innovation. We are dedicated to building workforces that are a representative of the diverse backgrounds, experiences, and perspectives of our society. We embrace diversity in all its forms, including but not limited to race, ethnicity, gender, age, sexual orientation, religion, disability, and cultural background. We actively seek to foster inclusive workplaces where all employees can bring their whole selves to work, feel respected and valued, and have equal opportunities for growth and advancement. We are committed to providing a fair and unbiased recruitment process, and we strive to eliminate any barriers that may impede the inclusion and participation of underrepresented groups in workforces.
