ROLE OVERVIEW: Assisting with the Accounts Payable, Accounts Receivable, Bank Reconciliation, and Credit Card management functions, basic and routine general accounting and administrative duties, including supporting the finance team. DUTIES & RESPONSIBILITIES: Process supplier invoices, match them with purchase orders, and prepare payment runs to ensure suppliers are paid accurately and on time. Maintain up-to-date records of AP transactions, including collecting and verifying banking details, payment confirmations, remittance advice, and reconciling supplier statements. Monitor and manage aged payables and escalate issues such as duplicate invoices, incorrect charges, or missed credits. Generate and send customer invoices, monitor incoming payments, and follow up on overdue accounts to maintain healthy cash flow. Circulate the daily bank balance report. Perform regular reconciliations of bank accounts to ensure all transactions are correctly recorded and discrepancies are resolved. Monitor the accounts department email inbox daily to ensure timely handling of incoming queries and documents. Handle enquiries and maintain strong relationships with suppliers and customers through timely, professional communication. Liaise with external vendors, clients, and internal departments regarding billing and payment issues. Keep all financial documents, such as invoices, receipts, and payment confirmations, well-organized and up to date for compliance and audit readiness. Provide back-up to payroll tasks and functions. Provide financial admin support to other departments when needed. Assist with the maintenance of documentation and system master data as and when required. Participate in process improvement initiatives to enhance finance operations. SPECIAL WORKING CONDITIONS: Work from home flexibility up to 1-2 days per week available. KEY INTERNAL & EXTERNAL RELATIONSHIPS: Group CFO Group Financial Controller / Group Finance Manager Finance team ➢ Business Unit General Managers / ELT members Functional managers, including Sales, Operations, HR, IT, and Legal External auditors Banks Customers Suppliers KEY SELECTION CRITERIA: Required Skills & Competencies Basic knowledge of the organisation’s accounting procedures related to work performed. Understanding of spreadsheets, data analysis, and reconciliation procedures. Strong administrative and procedural skills. Ability to analyse and communicate financial information. Knowledge of Dynamics 365 Business Central is an advantage. Excel skills. Qualifications At least 12 months’ related experience. Related certificate, diploma, or degree would be advantageous. Attributes Excellent attention to detail. Excellent organisation skills for maintaining clear, accurate, and meticulous financial records. Team player. Initiative. Integrity. To apply online, please click on the appropriate link and send your resume in WORD format. Alternatively, for a confidential discussion, please contact Alex Dacombe on 0456 083 246.
