About the AMS GroupThe Australian Motoring Services (AMS) Group provides the most trusted brands in Australia with end-to-end solutions – from automotive batteries, roadside assistance and EV charging networks to travel and rewards solutions. We’re the team that keeps people and businesses moving safely. And we’re backed by the Mobility Clubs of Australia (NRMA, RACV, RACQ, RAA, RAC and RACT). The mobility sector is a dynamic and fast-evolving market sector. With innovation in the automotive and energy storage spaces, the AMS Group through its businesses – Assist Australia, Chargefox, and Club Assist – is leading the charge in this exciting market. From keeping people on the move to creating a sustainable future for all, your work across the AMS Group matters. We’re innovating, growing and driving positive change for our partners and customers. Assist Australia provides automotive customers with wholesale roadside assistance, collision assistance and connected car emergency calls through the support of a national call centre team. Assist Australia supports about 2.7 million vehicles with roadside assistance. AAA Travel and AMS Rewards procures and manages national rewards and benefits for mobility club members from retail discounts to insurance offerings, and with a reach of about 70% of Australian households. Chargefox is Australia's largest and fastest-growing EV charging platform managing thousands of charging sessions across regional and national charging networks. ChargeFox partners with government, rental and company fleets to keep EV drivers on the move. Club Assist is one of Australia’s largest automotive battery service providers. Club Assist offers end-to-end battery programs for mobility club partners and automotive retailers, delivering to every corner of Australia, as well as roadside assistance services. Its extensive battery range, including lead acid and lithium products, covers automotive, recreational, home and commercial applications. The RoleReporting to the Executive Assistant to the CEO, the Executive Assistant (EA) to the Chief Customer Officer (CCO), Chief Financial Officer (CFO) and Chief Technology Officer (CTO) provides high-level administrative support, ensuring the smooth operation of the offices of the CCO, CFO and CTO. This role also includes responsibilities as a Company Secretary Assistant, supporting corporate governance and compliance activities. The EA will work closely with the EA to the CEO to ensure alignment and efficient communication across the executive team. Key Responsibilities Project ManagementAssist in the planning and execution of projects and initiatives led by the CCO, CFO and CTO.Track project timelines, deliverables, and milestones, ensuring deadlines are met.Collaborate with internal and external stakeholders to gather information, provide updates, and ensure project alignment. Administrative SupportManage and maintain the CCO, CFO and CTO’s calendars, including scheduling meetings, appointments, and travel arrangements.Prepare and edit correspondence, communications, presentations, and other documents.Coordinate and manage logistics for meetings, including preparing agendas, taking minutes, and following up on action items.Handle incoming and outgoing communications on behalf of the CCO and CTO, ensuring timely responses and appropriate prioritization.Expense reconciliation for CCO, CFO and CTO. Relationship ManagementServe as a liaison between the CCO, CFO, CTO, and other executives, employees, clients, and external partners.Foster positive relationships and ensure effective communication across all levels of the organization.Handle confidential and sensitive information with discretion and professionalism. Event CoordinationPlan and coordinate events, conferences, and off-site meetings for the CCO, CFO and CTO.Manage event logistics, including venue selection, catering, transportation, and accommodation arrangements. Admin teamWork with the Admin team to support the smooth running of the National Support Office.Any other ad hoc tasks as required by the Executive Business Partner What you will bring5 years experience in an executive assistant or business support role, preferably in a fast-paced or technology-led environment.Previous experience supporting more than one executive simultaneously.Excellent communication, problem-solving, and stakeholder engagement skills.Curious, innovative, down-to-earth, an open mind, and a dynamic approach to your work. Why Join Us?Be part of a values-led company owned by the Automobile Clubs of Australia, with a deep history and a bold, future-focused mission.Competitive salary and performance incentives.Flexible working arrangements and a collaborative, purpose-driven culture.
