The Department of the House of Representatives is seeking applications from those interested in directly supporting the work of the House of Representatives and members of Parliament at Parliament House in Canberra. About the role The Office Manager will be responsible for providing administrative assistance and office support to a small secretariat team comprising a Committee Secretary, Inquiry Secretaries and research staff. The Office Manager processes committee and inquiry documents, maintains secretariat records, arranges travel and committee bookings, and collects statistical information. The work of a secretariat is variable; including periods of heavy workload and short deadlines. Office Managers usually work to a single secretariat however they are expected to provide administrative support across the Committee Office if required. Office Manager roles may require occasional domestic travel to support the Committee. The department is committed to leadership at all levels and there is an expectation that all staff are able to demonstrate leadership in their professional experience. The key duties of the position include The Office Manager will: Manage the provision of general administrative support to a secretariat and its committees. Provide advice to Members, Members' staff, secretariat staff and external stakeholders on administrative matters related to committee inquiries. Use a range of ICT systems to support committees (e.g. web publishing, document and database management, processing travel bookings and financial transactions). Maintain relevant records, from file creation to archiving or disposal. Manage secretariat financial transactions, including processing invoices and preparing purchase orders. Induct and train new administrative staff and advise and assist other staff on administrative and ICT matters as required. NOTE: The Parliamentary Service employee assigned these duties may be required to rotate to other areas of the department.
