Role type: Fixed-Term for 8 Months Faculty: Melbourne Law School Salary: UOM 4 – $78,824 to $83,655 p.a. plus 17% super Be part of a dynamic, service-oriented team at one of Australia’s leading law schools, where your contributions will directly enhance the academic experience of students and staff alike. Play a vital role in supporting the effective delivery of assessment and timetabling activities within the Melbourne Law School’s Academic Support Office, contributing to the smooth coordination of teaching and learning operations across undergraduate and graduate programs. Enjoy a fantastic benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity As the Academic Programs Assistant within the Academic Support Office at Melbourne Law School, you will play a vital role in supporting the effective delivery of key teaching and learning operations. Working as part of the Program Delivery team, you will contribute to the administration of assessment and timetabling processes across undergraduate and graduate coursework programs, ensuring accuracy, consistency, and timely service delivery in a dynamic academic environment. Your responsibilities will include: Administering assessments and results processes by collating and uploading marks, supporting the distribution and return of assessment materials, maintaining relevant records in university systems, and ensuring timely responses to staff and student enquiries. Supporting timetabling activities by entering and updating data in university scheduling systems, monitoring enrolments, assisting with class registration, and ensuring the appropriate allocation of teaching spaces. Contributing to key academic events and operations by assisting with planning and delivery of major faculty events such as Orientation and Open Day, and undertaking other duties as required to support the broader Teaching and Learning team. Ensuring compliance and upholding quality standards by adhering to University policies, statutory obligations, and risk management frameworks, including responsibilities related to occupational health and safety. You may be a great fit if: You are a dependable and meticulous individual who brings clarity, initiative, and a solutions-focused mindset to a dynamic academic environment. With a collaborative spirit and strong interpersonal skills, you build positive relationships with colleagues, academic staff, and students alike. Calm under pressure and highly organised, you are adept at managing competing priorities while maintaining exceptional attention to detail. Your ability to communicate with confidence, adapt to changing needs, and work both independently and as part of a supportive team will be essential to your success in this role. You will also: Hold a diploma-level qualification with relevant administrative experience, or a Certificate IV combined with practical work experience. Demonstrate strong proficiency in Microsoft Office and other business systems, with the ability to quickly learn new software and applications. Possess well-developed written and verbal communication skills, along with excellent attention to detail and sound organisational capabilities. Bring proven experience in delivering administrative support with minimal supervision, exercising initiative and anticipating operational needs. For further information please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including: Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Progressive, considerate leave provisions to empower your work-life balance Salary packaging and access to a range of discounted services including Bupa health insurance Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – Melbourne Law School Melbourne Law School is Australia's first all-graduate law faculty. Melbourne Law School was the first faculty in Australia to teach law, and awarded this country's first law degrees. The Law School is now fully graduate with its Juris Doctor for admission to practice recognised as a high level qualification in Australia and beyond. Coupled with the unrivalled excellence of the Melbourne Law Masters and its excellent Research Higher Degree programs, the Law School offers a unique opportunity for the integration of scholarship and teaching. Its faculty is a vibrant community of creative scholars, committed to a highly collegial, research-intensive institutional life. The Law School has particular strengths in comparative analysis. It aims to integrate teaching with research and engagement activities and to engage with local, national and global communities. The Law School is a single department faculty located in a custom designed building in University Square. The Law School has approximately 2,200 graduate students (including JD, Melbourne Law Masters and Research High Degrees). Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities. The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Bec Tucker – 0416 888 299 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au . You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne. For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-hr@unimelb.edu.au . Working at the University – what you need to know This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures. Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia. Join Us and unlock your career potential! Is this the perfect opportunity for you? Apply today ! Including the following documents: Resume Cover Letter outlining your interest and experience Please note that you are not required to respond to the selection criteria in the Position Description. ^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria If you have any questions regarding the recruitment process, please feel free to contact Petra Newton via email at hr-careers@unimelb.edu.au , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address. If you have any particular questions regarding the job please follow the details listed on the Position Description. Applications close: 3 August 2025 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone. Position Description: Academic Programs Assistant_PD
