Description Senior Administration Officer , School of Nursing and Midwifery Fremantle Campus Part -time opportunity ( 0 . 8 ) , Continuing c ontract Friendly and collaborative work environment Rewarding opportunity offering career development L evel 5 from $77,437 14 .25 % super (pro-rata) About the university The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria an d New South Wales. About the role Reporting to the Administration Coordinator, this position is responsible for supervising the administrative team and overseeing the administrative functions within the school. Key Responsibilities Scheduling meetings, preparing documentation, record management and communicating with key stakeholders. Undertaking data entry, maintaining spreadsheets, managing correspondence, collating data for reports, and preparation of written communication Providing financial support by maintaining financial records systems, processing payments, purchase orders and invoicing ensuring that it is monitored and reported. Assisting with submissions, statistical summaries, data sets and report compilation and other material related to placements and student outcomes as required. Assist ing the Head of School with the management and review of policies, procedures, guidelines and forms. Respond ing to enquiries from students, staff, and external partners, providing timely and accurate information on clinical placements. Ensuring accurate timetabling and scheduling for the teaching function, Organis ing events and workshops, including orientations and training sessions , ensuring smooth execution and logistics. Assist in identifying and implement ing process improvements and program developments in line with university objectives and best practices. Qualifications, skills & experience Possession of a degree qualification with relevant experience or an equivalent combination of experience, education and training. Demonstrated administrative capability with previous experience within a university or tertiary environment, highly desirable. Demonstrated high level competency with Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, Timetabling and Data Base programs (Allocate, Sonia, CELCAT), and video-conferencing tools. Ability to build effective relationships, engage and influence a diverse range of stakeholders. A bility to prioritise tasks and manage competing deadlines . Ability to work independently and across multifunctional teams, showing initiative and a solution-focused approach and providing a high level and responsive service. Proven record in the preparation of high-quality documentation with excellent accuracy and attention to detail. Benefits Fast paced environment with opportunity for professional growth. Generous training and development opportunities. Friendly and collaborative working environment. How to apply Please apply online with a resume and cover letter outlining your suitability for the role. Applications closing date: 9 July 2025 For further information on how to apply, please visit: How to apply | Notre Dame Applicants are expected to have current and valid work rights in Australia. Aboriginal and Torres Strait Islander people are encouraged to apply. The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff. Contact us Please direct your queries regarding this role to Melissa Schmidt , melissa.schmidt @nd.edu.au Unsolicited contact from recruitment agencies will not be entertained.
