Join our team as an APS6 Office Manager and Senior Procurement Officer! This dual ongoing position is responsible for operational property and security matters at The Administrative Review Tribunal located in Hobart. Due to the nature of this role, daily on-site attendance is required to address specific duties effectively and out of hours contact may be required to manage urgent building issues. About the opportunity The Office Manager and Senior Procurement Officer role supports a scope of work across two branches: the Corporate - Property & Security section and Finance & Analytics - Finance & Procurement section. As this role operates across two key corporate areas, it is a substantial and important position within a small but high performing team in Hobart. This dual role requires a high degree of independence, professionalism, integrity and the ability to thrive in a changing environment. Office Manager duties Office Manager duties include responsibility for co-ordinating accommodation management tasks, delivering operational protective security risk management and service delivery, and ensuring that the Hobart office location adheres to ART policies and procedures to support operational and strategic outcomes. The work of the Office Manager is far ranging, at times complex and highly specialised. Daily duties may involve planning and implementing efficient office allocations and moves, being ready to respond to incidents or emergencies and taking a leadership role, being familiar with procedures and applying them to safety and security situations, accessing various databases for information, responding to reporting requirements for the section, conducting a stocktake, providing training, coordinating special events, and liaising with building management or authorities. Procurement Officer duties To be successful as a Senior Procurement Officer, it is expected that the person can work across multiple technical platforms (SAP, ServiceNow, Prime, AusTender and BuyICT) to manage and report on a diverse range of high value procurement activities and contracts. Most tasks as the Senior Procurement Officer will require procurement experience and knowledge to ensure the ART is compliant with the Commonwealth Procurement Rules and the PGPA Act. About the Tribunal: The Administrative Review Tribunal plays a crucial role in the Australian legal landscape, providing a process for individuals and organisations to seek an independent review of decisions made under a wide range of Commonwealth laws. We believe in providing our employees with a work environment that is supportive and rewarding. Our culture is one that welcomes all and we embrace flexibility and diversity. We believe our people are our most valuable asset and we work to support the skills, knowledge and capability of our staff. You can learn more about the Tribunal on our website . What we offer: We believe the little extras can make a big difference in supporting your success and some of our great incentives include: flexible working options, including flexi-time and remote working to support you with your commitments outside of work. competitive salary including generous superannuation employer contribution of 15.4% salary packaging options supportive career development opportunities access to holistic health and wellbeing programs including Fitness Passport which provides discount to 350 gyms, free annual influenza vaccinations and free eye tests generous leave allowances including Christmas to New Year office closure with no deduction from your leave balance and options to purchase leave. Employee Assistance Program for you and your family positive and inclusive culture. Read our Enterprise Agreement for more information about our terms and conditions of employment. The key duties of the position include Advice: Provide well-informed advice and guidance: regarding day-to-day operations around accommodation, property, facilities, security framework and procedures, Work Health Safety (WHS), and asset management. to internal stakeholders regarding procurement and contract management policies, procedures, and other resources to facilitate adherence to best practice and ensure compliance with the Commonwealth Procurement Rules. Administration and support: Responsible for providing efficient, accurate and timely support: regarding best practice in safety and security requirements. regarding work point allocations, facility and property issues, liaising with the building managers and take a lead role in coordinating special events. to project manage fit out adjustments and refurbishments and to serve as a contact for outside authorities. to stakeholders undertaking procurement and contract management activities, the team and section through workflow management, record keeping and administrative tasks and the Chief Financial Officer through internal and external reporting requirements, i.e. AusTender. Stakeholder management: Maintain productive working relationships with stakeholders including: liaise and negotiate with external agencies, service providers, suppliers, contractors, and building management representatives. deliver in-house training on security procedures to foster a positive risk culture. ensure compliance with the Commonwealth Procurement Rules and minimising reputational risk during procurement and contract management activities. key contacts in forums, working groups, projects and communities of practice. To be successful you will have: Strong knowledge of property, facility, risk, and asset management best practices, as informed by government legislation and guidelines. Strong knowledge of government procurement policy and practices with the ability to facilitate tender processes, draft and negotiate contracts, produce, interrogate and analyse reports from our procurement systems. Ability to work collaboratively and flexibly in a team environment and capable of taking a leadership role in the event of service disruptions or emergency situations. Ability to prioritise and manage a diverse range of requests across the dual roles including: - providing advice and deliver training - set up and coordinate special events and meetings - procurement & contract management activities - facilities requests and - adherence to WHS and risk management policies and procedures. Experience identifying and implementing improvements to work practices, conduct inquiries and research with the aim to best manage workforce adherence to all policies and procedures. High level interpersonal, written, and verbal communication skills with the capacity to communicate with a wide range of stakeholders, influence positive workplace outcomes and maintain productive relationships with stakeholders.
