The Opportunity Our industry leading Real Estate practice group are looking for a Practice Management Assistant to join them on a full-time basis working 8:30 am – 5:00 pm. This role will suit an experienced Legal Assistant (Legal Secretary) who is looking to take the next step in their career within a fast-paced rewarding role. Your day will involve: As a trusted member of the team, your day will be filled with a variety of tasks, including: Overseeing the practice group’s monthly billing process including creation of pre-bills, editing, finalising, and posting onto the system Managing and executing complex billing processes Assisting with the matter lifecycle and recommending process improvements. Coordinating and producing accurate correspondence including engagement and billing letters. Collaborate with the legal operations team to prepare, manage and streamline client financial reports for partners and lawyers. Supporting the practice to achieve high levels of financial hygiene including analysing, reviewing and improving existing billing and expense management processes. Supporting the team with project rollouts and training initiatives Assisting partners and lawyers with business development responsibilities. Skills & experience: The successful candidate will have a passion for working collaboratively within a team, a proactive approach to delivering your work and strong attention to detail. You will also have: Previous experience as a Legal Assistant Previous billing experience is essential Advanced knowledge of Microsoft Suite Previous matter management experience Good written and verbal communication skills A demonstrated ability to build effective relationships with stakeholders Proven organisational and time management skills with the ability to maintain a high level of attention to detail and organisational skills to prioritise workload and meet deadlines. What you can expect from us: We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions. We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you. We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals. We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control. For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser - https://marketing.hsf.com/20/29354/landing-pages/hsf-benefits.pdf Join us to be part of a human, bold and outstanding team at Australia's market leading law firm. We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. For a confidential conversation please contact Kara Powell, Recruitment Adviser on kara.powellhsf.com. For all applications, please apply via this advertisement. This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you. Team AU LS G1 Bri A Level 3, Real Estate Working Pattern Full time Location Brisbane Contract type Permanent Contract Diversity & Inclusion We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.
