Introduction Maxima Recruitment Services is an established recruitment agency with a strong national presence. We work with a wide range of industries, including State and Local Government, Professional Services, Financial Services, Warehousing, Marketing and Communications, Manufacturing, Civil, Grounds Maintenance, ICT, Logistics, Aviation and more. What’s our point of difference?! We’re a for-purpose community focused organisation. All the services Maxima Group provide, have a focus on helping people living within our communities work towards, gain and maintain meaningful employment. When clients and candidates come to Maxima, they have access to the entire workforce solutions that we offer, allowing them to choose the best option for their current situation. Join Maxima’s Recruitment Service Team and play a pivotal role connecting the right people, with the right roles, at the right time. Description The Role As an Operations Coordinator, you will play a key role in supporting the delivery of effective administration support, processes, onboarding and induction of the Labour Hire operations across Maxima. You Will: Oversee the national administration of recruitment, onboarding and induction processes for labour hire employees Ensure that all induction processes meet legal and regulatory onboarding requirements Provide administrative support to the Recruitment Services Team across all stages of the recruitment process Search CV databases, SEEK and LinkedIn to build and maintain a strong candidate pipeline Assist consultants with vacancy management and interview scheduling Engage proactively with candidates, delivering an excellent candidate experience Manage compliance requirements and monitor candidate and worker documentation to ensure ongoing adherence Follow-up outstanding timesheets to ensure employee pays are submitted on time Monitor incoming enquiries via shared inboxes and ensure efficient and timely responses Organise and update new client rates and proposals Produce and maintain accurate recruitment data and reports to ensure audit readiness and to support compliance with standards and other regulatory frameworks Lead and assist with the implementation and improvement of systems and processes Skills And Experiences About You You are passionate about driving operational efficiency and providing exceptional customer service to both clients and candidates. You have: Excellent verbal and written communication skills Strong interpersonal, organisational, and problem-solving skills A proactive, positive and resilient approach High attention to detail Ability to work collaboratively Current National Police Check, Working with Children Check or willing to obtain Current driver’s licence You may also have: Certificate III/IV or higher in Business, Project manager, Business Administration or related qualifcation(s). Experience in Business, Administration, Business Improvement, Project Management, Operations or related field(s). Knowledge of Recruitment Services and/or Labour Hire Operations What We Offer At Maxima, our people are at the heart of everything we do. We offer a benefits package designed to support your wellbeing, flexibility and growth: Salary packaging up to $15,899 Flexible work arrangements , including a 9-day fortnight Birthday Leave — a paid day off to celebrate you Wellbeing Leave — a paid day every quarter for personal events and milestones 6 weeks paid parental leave with extended pregnancy and fertility leave provisions Public Holiday Substitution — replace a public holiday with a day that matters to you A range of health and wellbeing initiatives, including Free Flu Vaccinations , Employee Assistance Program and Skin Check reimbursement Access to additional leave provisions, including Purchased leave , First Nations Ceremonial and Cultural leave , Blood Donation Leave and more Ongoing training, development and recognition programs Join a team that invests in you – because your success is our success! About Maxima Maxima is a national, profit-for-purpose community-based organisation delivering employment and disability support services across Australia. We are committed to building inclusive workplaces and supporting equal opportunity for all Australians. Our culture is supportive, professional and community focused, with a strong emphasis on wellbeing, respect and impact. We welcome applications for both full-time and part-time roles and are open to flexible work arrangements to support the right candidate. Our Commitment to Inclusion We strongly encourage applications from people with disability, First Nations peoples, people from culturally and linguistically diverse backgrounds and LGBTQIA communities. We value the lived experience and diversity our people bring, which strengthens the support we provide to our customers and communities. If you require adjustments during the recruitment process, please contact us on 1300 669 859 or at recruitment@maxima.com.au, and let us know your preferred method of communication.
