This is a Centre Administrator & Executive Assistant role with University of Melbourne based in Parkville, NSW, AU University of Melbourne Role Seniority - mid level More about the Centre Administrator & Executive Assistant role at University of Melbourne Position Number: JR-014425 Role type: Full Time; Fixed Term for 12 months Location: Parkville Faculty: Faculty of Medicine, Dentistry and Health Sciences School: Melbourne School of Population & Global Health Salary: UoM 5 - $86,943 - $99,864 plus 17% super Centre administration and EA role / world-class public health research support / close collaboration with senior academics Join us to drive smooth centre operations and support leaders advancing local and global public health. Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity In this role, you will provide high-level executive and administrative support to a leading public health department. You will coordinate resources, events and stakeholder engagement, enabling world-class research and teaching to thrive. What you will deliver: Provide high-level executive support to the Centre Director and senior staff, including complex diary and correspondence management. Coordinate meetings, seminars, conferences and travel logistics, ensuring details are accurate, timely and aligned with University processes. Act as first point of contact for staff and students, advising on policies, procedures, expenses and approvals. Improve local administrative systems, records and workflows to enhance efficiency and support strategic Centre and School projects. Maintain Centre resources, spaces and communications, including website content, office coordination and OHS-related inductions and documentation. You may be a great fit if you: Hold a relevant tertiary qualification, or bring equivalent experience in complex office and executive administration. Demonstrate experience supporting senior academic or research staff, including complex travel, meetings, committees and accurate records management. Coordinate events, courses or forums end-to-end, from planning and promotion to logistics, registration and follow-up. Manage competing deadlines confidently, setting priorities, working calmly under pressure and contributing positively within collaborative teams. Communicate clearly in writing and in person, building productive relationships with diverse internal and external stakeholders. Use Microsoft Office, SharePoint, Teams and web content tools confidently, with capacity to learn new university systems. For further information, please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including: Build future financial security with 17% superannuation Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team Within the Melbourne School of Population and Global Health, you will join Australia’s leading public health community. The Centre for Health Policy is transitioning to a department, combining research strength with a vibrant teaching programme. You will support researchers addressing health equity, policy and systems challenges in a research-income-driven environment. As part of a collaborative professional services team, you will enable smooth operations for research and students. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process. Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with Korin Korin, our Indigenous Employment and Development team, via korin-korin@unimelb.edu.au Application essentials: Visit "apply with us" to learn more about the process, including tips and FAQs. You must have current valid work rights for Australia. Visa sponsorship is not available for this role. A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you. Please upload your resume and a cover letter outlining your interest and experience as part of the application process. Please upload a separate document addressing the Selection Criteria outlined in the Position Description. Want to know more? For queries related to this specific position, contact Ash Carden via email at ash.carden@unimelb.edu.au For questions related to our recruitment process email Tien Nguyen at hr-careers@unimelb.edu.au For recruitment adjustments contact Kim Groizard on 61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Apply today, and join a community that’s shaping the future. Applications close: Sunday, 12th July 2026 at 11:55 PM; Melbourne time zone. Position Description: PD_JR-014425 Centre Administrator & Executive Assistant.docx PD_JR-014425 Centre Administrator & Executive Assistant.pdf Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Why choose us? You'll work among the best, pushing the boundaries of knowledge with passion. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at - https://about.unimelb.edu.au/ At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at hr-careers@unimelb.edu.au Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the University of Melbourne team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Providing executive support Coordinating events Improving administrative systems Key Strengths ️ Executive support Event coordination Communication Microsoft Office proficiency Records management Problem-solving A Final Note: This is a role with University of Melbourne not with Hatch.
