Research Grants Officer Fulltime permanent Onsite, Darlinghurst, Sydney, NSW Reporting to: Head, Research Grants Office About you You are a proactive and highly organised professional who enjoys working at the intersection of science, strategy, compliance and people. You may have experience in research administration, grants, funding submissions, university administration or a related scientific environment, and you are looking for a role where your work directly supports world-class medical research. You are a confident communicator who can interpret complex guidelines, explain requirements clearly and build trusted relationships with researchers at different career stages. You enjoy variety, take pride in getting the details right and are motivated by the opportunity to provide practical, thoughtful advice across the full grant lifecycle. Most importantly, you are curious, driven and passionate about supporting research that has real-world impact. You bring initiative, sound judgement and a collaborative approach, and you are comfortable working both independently and as part of a small, supportive team. The role As Research Grants Officer, you will support the delivery of high-quality grant services across the Victor Chang Cardiac Research Institute, assisting researchers from the early stages of identifying funding opportunities through to submission, award management and reporting. Reporting to the Head, Research Grants Office, this role offers broad exposure across pre-award and post-award grants management. You will work closely with researchers one-on-one, helping them navigate funding opportunities, interpret guidelines, prepare applications and budgets, and meet funder and institutional requirements. The role also involves supporting funding agreements, milestone reporting, compliance obligations and relationships with key external partners. This is a varied and intellectually stimulating opportunity for someone who enjoys problem solving, relationship building and contributing to meaningful research outcomes. You will play an important role in helping researchers access and manage the funding that enables life changing cardiovascular discoveries. What we will trust you with Supporting researchers across the full grant lifecycle, from identifying opportunities through to submission, award management and reporting Providing practical advice to researchers on funding guidelines, application requirements, budgets and submission processes Reviewing grant applications for compliance, completeness and quality prior to submission Coordinating pre-award funding rounds, including promotion, applicant consultation, review, approvals and submission support Assisting with post-award requirements, including funding agreements, variation requests, milestone reports and funder obligations Building strong working relationships with researchers, students, postdoctoral fellows, funders and external research administration partners Maintaining accurate grant records, systems, intranet content and documentation to support effective grants management Contributing to reporting, meetings, process improvement and the smooth operation of the Research Grants Office Does this sound like you? A degree in medical science, science or a related field, or an equivalent combination of relevant experience, education or training Experience in research administration, university administration, grant submissions or a related environment would be highly regarded Strong scientific communication skills, with the ability to translate complex information into clear, accessible advice Excellent written and verbal communication skills, with confidence working directly with researchers and stakeholders Strong attention to detail and the ability to interpret guidelines, policies, procedures and funding requirements Highly organised, proactive and able to manage competing deadlines without losing sight of the detail Comfortable using Microsoft Office, databases, online systems and other tools to manage information accurately A collaborative, solutions-focused approach, with sound judgement, the ability to problem solve and the confidence to ask questions or escalate when needed About us The Victor Chang Cardiac Research Institute (the Institute) is dedicated to finding cures for cardiovascular disease and is one of the most respected heart research facilities in the world. Renowned for the quality of its breakthroughs, the Institute was established in 1994 and has grown to a team of more than 200 researchers from around the globe, working across five divisions. A global centre-of-excellence, it integrates Cardiac Physiology and Transplantation, Developmental and Stem Cell Biology, Molecular Cardiology and Biophysics, Structural and Computational Biology, as well as Vascular Biology. At the Institute, we translate our discoveries into new diagnostics, prevention, and treatment of cardiovascular disease - reducing the incidence, severity, and impact of heart disease. What you will be proud of Being part of an Institute that is not only dedicated to finding cures for cardiovascular disease, but one that also strives to ensure our employees and students enjoy a great working environment. We value and are committed to providing a safe working environment that embraces diversity, gender equity and promote flexible working arrangements for all employees. We encourage Aboriginal and Torres Strait Islander people to apply. We also welcome applicants with diverse educational backgrounds, professional knowledge, personality types, thinking styles and life experiences. If you have a disability or special need that requires accommodation, please let us know. What we offer Salary packaging (including a $15,900 tax-free component, plus meal and entertainment allowances, holiday accommodation/venue hire plus many more). Banking & lifestyle benefits with Commonwealth Bank, including lending offers, discounts from participating retailers and financial wellbeing webinars. Fitness Passport Excellent environment with new state-of-the-art equipment. Collaborative team environment Continuous learning and development opportunities We are only accepting applications from candidates with full working rights in Australia. Early applications are encouraged, we are reviewing and conducting interviews on a rolling basis upon receiving applications. Come and work with us & help make a difference.
