An exciting opportunity exists for a highly organised and proactive Executive Assistant & Office Manager to support the Founder and Managing Director of a well-established and growing premium hospitality and lifestyle group. This is a varied and rewarding role suited to a professional who enjoys working closely with senior leadership, thrives in a fast-paced environment, and takes pride in creating structure, efficiency and exceptional workplace experiences. As a trusted business partner to the Managing Director, you will play a pivotal role in ensuring the smooth operation of both executive and office functions while contributing to special projects and key business initiatives. About the Role Reporting directly to the Founder & Managing Director, your responsibilities will include: Executive Support Complex diary and schedule management Coordinating meetings, preparing agendas, taking minutes and following up action items Preparing presentations, reports, correspondence and business communications Managing stakeholder, consultant and supplier relationships Coordinating business travel and accommodation arrangements Supporting the delivery of strategic projects and initiatives Monitoring and managing designated email inboxes Assisting with occasional personal and administrative tasks Office Management Ensuring the office environment reflects the professionalism and quality of the business Coordinating office maintenance, repairs and property-related matters Liaising with service providers and technology partners to ensure seamless office operations Managing office supplies, stationery and kitchen provisions Coordinating catering and meeting room requirements Organising staff celebrations, gifts and team events Maintaining a welcoming and professional environment for visitors and stakeholders About You To be successful in this role, you will bring: Previous experience in an Executive Assistant, Personal Assistant, Office Manager or similar senior support role Outstanding written and verbal communication skills Exceptional organisational and time management abilities A proactive, solutions-focused approach with strong attention to detail The ability to anticipate needs and manage multiple priorities simultaneously High levels of discretion, professionalism and confidentiality Strong relationship-building skills and the confidence to work with senior stakeholders A warm, positive and collaborative approach Advanced proficiency in Microsoft Office Suite Experience with Xero will be highly regarded What's on Offer Flexible part-time arrangement (2 days per week) Opportunity to work closely with an experienced Founder and leadership team Diverse role combining executive support and office management Exposure to a dynamic, growing and highly regarded hospitality and lifestyle business Supportive and collaborative team culture Melbourne office location with occasional travel as required If you are a polished, resourceful and highly organised professional looking for a flexible opportunity where you can make a genuine impact, we would love to hear from you.
